Commercial Lease Administrator

Pike Place Market Background:

The Pike Place Market Preservation and Development Authority (PDA) is a non-profit public corporation chartered by the City of Seattle in 1973 to develop, own and operate most of the properties in the nine-acre Pike Place Market Historical District.  The PDA is landlord to 170 craftspeople, 120 farmers, 275 residential tenants, and approximately 225 year-round commercial businesses in 12 buildings.  The Commercial Property Management Department is responsible for all aspects of commercial lease administration and tenant relations. Property Management staff are involved as advocates for tenant and Market interests with other agencies and downtown area groups.

 

 

Summary of Responsibilities:

Under general supervision of the Commercial Portfolio Manager, the Lease Administrator is responsible for direct day-to-day property management duties; provides administrative and project management support for a variety of property management initiatives; and assumes responsibility for general Commercial Property Management Department functions.

 

 

Essential Functions:

· Perform a full range of property management and lease administration responsibilities.  Assumes lead responsibility for all commercial lease input into Yardi Property Management system, functions as liaison between commercial tenants and other PDA departments.

o  Monitor commercial tenant compliance with all lease provisions, particularly sales reporting, insurance requirements, permitted use, business hours, merchandizing standards, shop covenants and maintenance of space. 

o  Initiate account changes and prepare rent increase notices. 

o  Prepare commercial lease documents timely and accurately under the direction of Property Managers and track through full execution and transmittal.

o  Utilize Yardi property management software in daily management activities.

o  Assist Property Managers with preparation of applications for the Pike Place Market Historical Commission.

o  Prepare letters and account adjustments for move-in and move-out.

o  Prepare materials for advertising and showing vacant space, update internal & external web-sites accordingly.

o  Initiate and respond to routine correspondence.

· Provide administrative and project support for all property management activities.

· Responsible for general Property Management Department functions, such as: maintain commercial lease files and department administrative files; assist in coordination of annual external audit of tenant sales; prepare agendas and assemble meeting packets; prepare routine reports and Excel spreadsheets; update and maintain Commercial application data base and general department databases. 

· Perform other duties as assigned.

 

 Minimum Qualifications:

 

· Two years of related college coursework required.  B.S. or B.A. in related field preferred.

· Three years of progressively responsible experience in retail property management, or related field.  Experience in non-profit setting desired.

· Experience working with boards, committees and/or public regulatory bodies desired.

· Strong public speaking and written communication skills and attention to detail.  Ability to explain complex rules and regulations while communicating effectively with diverse groups.

· Advanced math skills and proficiency in MS Word, Excel and Outlook and Yardi property management software required.

 

 Work Environment and Physical Demands:

Work is performed in an office setting which is non-smoking, is NOT air-conditioned or filtered, and is subject to temperature variances due to western exposure and non-centralized heating system.  Work environment is fast-paced and requires the ability to work under pressure with little direction.  Position requires the ability to use computers, calculator, e-mail, fax machine, and telephone.  Position requires the ability to conduct site visits throughout commercial property managed by the PDA, including use of stairs and entry to restricted or confined spaces, and requires the individual to be ambulatory.  Some flexibility in working hours is required to complete time-sensitive projects or attend meetings that may extend to 6:30 p.m.

 

 

The Pike Place Market PDA is an equal opportunity employer and encourages applications from persons of diverse backgrounds and perspectives.