Event Coordinator

EVENT COORDINATOR, Rockville Centre, New York

Description:

Frost & Sullivan, the Growth Partnership Company, partners with clients to accelerate their growth. The company's Growth Partnership Services, Growth Consulting and Growth Team Membership empower clients to create a growth focused culture that generates, evaluates and implements effective growth strategies. Frost & Sullivan employs over 45 years of experience in partnering with Global 1000 companies, emerging businesses and the investment community from more than 30 offices on six continents. For more information about Frost & Sullivan’s Growth Partnerships, visit http://www.frost.com.

 

The Events division of Frost & Sullivan is currently seeking an Event Coordinator for our Rockville Centre, NY office. Under the supervision of the Vice President and General Manager, this position entails ensuring the smooth coordination of event logistics for a minimum of 10 live events and 30 Online Webcasts per year.

Responsibilities: Assist with arrangements for on-site events (meal functions, room layouts, sleeping room bookings, team travel coordination, etc.).Primary liason between client and analyst team for webinarsCoordinate logistics, slide management, rehearsals and program execution for online webinarsSome travel required (3-5 weeks per year). Work with graphics team on weekly brochure & website edits & special projects. Involved with daily activities: data entry, accounting, graphic edits to presentation material, collection of speaker requirements, gathering attendee information, monitoring room block, processing of new sales, collections, special projects. Daily participant count reporting.Coordinate event assignment spreadsheets and timelines. Involvement in creating collateral for events. Involvement in shipping of material to events. Write copy for updates, sponsorship logistics and correspondence. Demonstrate knowledge of event content. Participate in conference calls to discuss upcoming events with clients and internal F&S staff, including sales team, Thought Leadership and producers and sponsorship, sponsorship support. Assist with themes and entertainment selection, menus, décor. Generate letters, invitations and participant lists for events. Light lifting required, must have the ability to lift and move 20 lb. Boxes of literature and sponsorship/exhibit material.And other duties as assigned.

 

Requirements:Minimum 1 year work experience in the events industry, preferably assisting with corporate eventsMust have ability to multi-task, managing multiple people and multiple projects.Must exude strong interpersonal and communication skills & be a “people person”.Must be extremely organized and detail-oriented.Must be able to manage deadlines in a fast-paced environment.Must be team player.Must be a problem-solver & forward-thinker. Must be cost conscious and be able to stay within budget parameters.Must have experience in field or related field.Proficient in Microsoft Office including Word and Excel, Lotus Notes experience a plus.Must have excellent “phone etiquette” and ability to establish rapport with clients/vendors. Knowledge of HTML and Macromedia Flash preferredMust be internet-savvy (‘online event/webinar' experience a plus)

 

Applicants:

Please submit your resume to: rklein@frost.com

Reference code: EPC –RVC

Frost & Sullivan is an equal opportunity employer and is committed to a work environment free from all forms of discrimination.

To learn more about Frost & Sullivan, please visit our web site at http://www.frost.com/

To learn more about Frost & Sullivan’s events, please visit our web site at http://www.ourevents.frost.com