Executive Assistant I (Portland) - 00J6K

Ernst & Young, a global, market leading, professional services firm, with dynamic people in more than 140 countries, is committed to operating with integrity, quality and professionalism in the provision of audit, tax, risk advisory and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Ernst & Young Caribbean, the region's largest seamlessly and fully integrated professional services firm, has offices in Trinidad, Barbados, Jamaica, Curacao, Aruba and St. Maarten. Recognized by organizations such as Fortune, Working Mother, and Training magazine, Ernst & Young continually strives to be a great place to work. The Executive Assistant I performs full administrative support of a responsible nature to a client team. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other executives or external representatives to communicate supervisors' instructions or to satisfy ongoing report needs. The Executive Assistant I also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion. Responsibilities Handle the Calendar/Travel/Meeting Coordination. Establish a systematic method for self and others to track time commitments and the completion of tasks; coordinates and plans domestic and international travel arrangements; coordinates and makes arrangements for conferences, meetings and events. Working proficiency in use of automated calendar management tools (e.g., Lotus Notes calendar, Palm Pilot) with minimal to no guidance. Effectively utilizes firm/area travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy. May advise or train others on calendar management tools when requested. May assist with coordination of large client engagement meetings. Format and edit letters, reports, and all other correspondence from draft stage to client-ready work; adhere to record retention policies and procedures, and follow an organized filing/document management process for electronic and paper documents. Develop and edit business documents from information provided with minimal guidance. Maintain an awareness of and applies new firm guidelines that impact deliverables. Partner with the firm's Creative Services Group (CSG) to determine and recommend most cost-effective resources for completing documents. Maintain and organize documents on file servers in compliance with document retention policy. Add value through understanding the work processes and resources, structure and business of the firm/practice/functional group/industry, including when and how to access them. Learn and maintain knowledge of appropriate practice/industry groups and client/engagement history. Ability to quickly become familiar with the firm's practice/engagement specific processes and tools such as the Sales Tracking and Reporting System (STARS), Revenue Teams, Electronic Compliance File (ECF), Center for Mobility Services, etc., and may assist with engagement administration processes. Identify and develop relationships with key internal and external client contacts gaining recognition as a business partner/resource. Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data. Work with firm standard versions of MS Word, Excel, PowerPoint, Lotus Notes and other relevant software and is able to navigate Internet and Intranet and use technical equipment appropriately. Know where to find firm knowledge and other relevant business information. Advise others on aspects of firm standard technology. Use advanced functions of MS Word, works proficiently in Excel, PowerPoint, the Internet, firm knowledge databases, WinZip, and Lotus Notes, and may learn specialty software (e.g., MS Access, MS Project). May populate databases (document repositories) with knowledge objects, client deliverables, etc. Perform and filter basic research with guidance. Demonstrate proficient use of practice/specialty or engagement-specific technology tools and applications.To qualify, candidates must have:an associate's degree in a related discipline or equivalent work experience approximately 4-5 years of related experienceErnst & Young is committed to diversity and equity. OR-Portland