Executive/Personal Assistant

Executive/Personal Assistant

 

 

PURPOSE:

 

Assists President with a wide variety of administrative tasks, personal assistance and project coordination

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

 Manage a range of details including coordinating travel arrangements, coordinating personal appointments, handling reservations, running personal errands, executing daily tasks Manage calendars and schedules Manage communication and visitors Arrange for activities and services Share reception duties Draft, edit, format, distribute, and file project documents, reports, presentations, and correspondence Help with household paperwork and filing Help with household organization Coordinate with household vendors Assist with various projects Maintain confidentiality of all corporate and personal matters

 

SUPERVISORY RESPONSIBILITIES:  N/A

 

QUALIFICATIONS AND EDUCATION:

 

Qualified candidates will have:

· Four-year college degree

· 1-2 years previous administrative experience

· Proficiency in Microsoft Office suite

· Excellent organizational skills and attention to detail

· Superb communication, multitasking and interpersonal skills

· Must be able to make independent decisions while always keeping employer’s personal preferences in mind

 

COMMUNICATION SKILLS:

 Ability to read and comprehend verbal and written instructions. Ability to prepare business correspondence with minimal supervision. Ability to respond to inquiries from clients and other attorneys with minimal supervision.

 

MATHEMATICAL SKILLS:

 

· Ability to add, subtract, multiply and divide.

· Ability to utilize basic Excel spreadsheets.

 

REASONING ABILITY:

 Ability to use common sense and solve practical problems and carry out instructions.

 

CERTIFICATES, LICENSES, REGISTRATIONS:  N/A

 

PHYSICAL DEMANDS: 

 Ability to walk, stand, stoop, bend and reach about shoulder level. Ability to sit at a desk for at least 2 hours at a time. Ability to arrive at work on time every day.  Ability to complete manual tasks such as typing, filing, use of basic office equipment and opening and closing file cabinets and desk drawers. Ability to regularly lift up to 15 pounds.

 

WORK ENVIRONMENT:

 

General office environment with some work out of President’s home.