Financial Clerk/Bookkeeper

The bookkeeper position will be responsible for managing the day-to-day record keeping for invoice processing, accounts receivable, cash receipts, accounts payable, bank reconciliation, sales commissions, and general administrative duties.

 

Responsibilities:

·         Invoice Processing

o   Convert open sales orders to invoices after product has been shipped.

o   Mail invoices to customers.

o   Process paper work for backorders.

o   Maintain open invoice files. File invoice with original sales order paperwork, completed pick slip, and signed packing sheet.

·         Accounts Receivable / Cash Receipts (Trooper Road only)

o   Provide biweekly AR reports to senior management.

o   Maintain accurate AR records for customers.

o   Ensure accuracy of customer statements and AR aging reports.

o   Produce bi-monthly statements and mail to customers.

o   Manage collections and follow-up with customers as required.

o   Establish and maintain credit procedures.

o   Establish credit limits for customers.

o   Scan checks for deposits.

o   Apply payments to open invoices.

o   Accurately track customer deposits.

·         Accounts Payable (Trooper Road and Dallas)

o   Enter all vendor invoices.

o   Provide senior management with bi-weekly AP aging report.

o   Process checks.

o   Manage payables files.

o   Process COD payments.

o   Process W9 and 1099 forms.

·         Purchasing and Inventory Control (Trooper Road and Dallas)

o   Maintain inventory database in Mas90.

o   Ensure accurate QOH and cost data.

o   Create new inventory items for new product.

o   Enter all purchase orders into Mas90.

o   Receive inventory into Mas90.

o   Track landed costs.

·         Bank Reconciliation (Trooper Road and Dallas)

o   Provide daily reconciliation report.

o   Perform month end reconciliation.

·         Sales Commissions (Trooper Road and Dallas)

o   Process monthly sales commission reports.

o   Utilize Mas90 for commission reports.

·         General Ledger (Trooper Road and Dallas)

o   Post all transactions through to general ledger and ensure accuracy.

o   Reconcile revenue in GL with invoices in Sales Order module.

o   Reconcile accounts payable in GL with accounts payable aging.

o   Reconcile accounts receivable in GL with account receivable aging.

o   Reconcile cost of goods sold and inventory in GL.

o   Perform month end closing of GL.

·         Petty Cash

o   Manage petty cash.

·         Administration

o   Document filing.