Human Resources Specialist

Reporting to an immediate HR Supervisor and the VP of Administration, the HR Specialist will maintain integrity of HRIS (record setup, security, data entry, reports) and benefits administration (including health & welfare plans and 401(k) plan). Maintain integrity of personnel files. Respond to requests for data (e.g., employment references). Provide project and general support to the HR department. SPECIFIC RESPONSIBILITIES  HRIS: Timely and accurately process employee new hires, terminations, address changes, pay and position changes, benefit elections, and all other personnel changes. Establish and maintain tracking processes and reports for employee actions such as reviews, benefits, anniversaries, EEO-1 report, etc. Play an integral role in weekly payroll time review & approval as well as processing of company wide payroll bi-weekly. Responsible for HRIS administration including but not limited to table maintenance and security setup. Benefits Administration: Coordinate employee enrollment / changes. Disseminate enrollment elections / changes to necessary parties (e.g., carriers). Audit monthly bills for accuracy. Notify employees of 401(k) eligibility and process enrollments. Maintain & distribute new hire orientation manuals. Provide employees with claims advocacy as appropriate. File Maintenance: Ensure all personnel files are accurate, up to date, and legally compliant. Maintain confidentiality of all records within HR. Ensure all HR files / forms are current and consistent. HR Support: Provides general and project support to the HR Department and other areas of the office as needed. Performs other duties as required including occasional backup to reception.

Coursework or relevant work experience with human resources, payroll processing, benefits coordination, new hire & termination processing, or employee file maintenance a big plus. Strong computer skills including Microsoft Office (strong Excel, Word and Outlook a must). Must be able to work in a highly confidential environment . Must have very strong attention to detail and ability to follow up. Strong communication, multi-tasking and organizational skills . Professional phone presence and positive, helpful attitude. Must be willing to work overtime on short notice. WHAT WE WILL PROVIDE FOR YOU This is a great entry level HR opportunity to learn generalist responsibilities in all areas of HR administration. We’re looking for the right individual to show their commitment and dedication to learn and grow with IST. IST offers a strong career path, on the job training, steady hours and benefits including, but not limited to, medical, dental, vision, STD, LTD, 401(k), paid vacation and holidays.  WHO WE ARE IST Management Services IST Management Services, Inc. is one of the fastest growing, privately held facilities management companies in the U.S. The company provides total office solutions including the management of copy, mail, imaging, supply, records, reception, desktop publishing, shipping & receiving and other administrative services for law firms and other large companies. IST uses cutting-edge technology to manage and operate its on-site facilities including the use of proprietary database management systems and a host of on-line, web-based software programs for mail sorting, package tracking, skill-tracking, human resources, payroll, billing, charge-back, purchasing, copier service calls, copy-track, customer relationship management (CRM) and DOCSTOR which is a cutting edge, document management and scanning software package that provides users total control of their file storage.   The International Association of Outsourcing Professionals selected IST to be included on its Global Outsourcing Top100 List which appeared in Fortune Magazine. IST was also selected as one of the fastest growing, privately-held companies by the Atlanta Business Chronicle.  IST was also awarded the Human Resources Professional Excellence Award by the Society for Human Resource Management due to its outstanding employee reward programs.   The company is over ten years old with operations in 18 states and the District of Columbia. Its sales goal is $500 million within twenty years or less. It has a strong culture and is able to provide consistent, high-quality service regardless of location. Its recruiting standards are high.