Office Coordinator

Kenexa is a leading end-to-end provider of software, proprietary content, services and process outsourcing that enable organizations to more effectively recruit and retain employees. Our talent acquisition and employee performance management solutions are based on our 20 years of experience helping clients to maximize the performance of their HR department and overall organization. Our solutions enable our clients to improve the effectiveness of their talent acquisition programs, increase employee productivity and retention, decrease costs, and improve management decision making based on analyzing and summarizing key HR metrics associated with employee performance.

 

Job Title: Office Coordinator

Requisition Number: 34928

Location: Waltham, MA 02451

 

POSITION SUMMARY: 

Reporting to the Executive Assistant and Office Manager, the Office Coordinator will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, additional clerical duties, as well as administrative support to the Director of Sales and sales management team.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Manage the lobby area

- Greet customers, candidates and employees who enter the reception area in a professional, friendly manner

- Ensure completion of sign-in and security procedures by providing all guests with visitor badge

- Answer the telephones and send calls to the appropriate person(s)

- Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

- Update plasma monitor in reception area using PowerPoint

- Sort incoming mail and distribute into employees mailboxes

- Set up DHL air bills and US postal for all company employees

- Check main fax machine and distribute to mailboxes

- Track inventory and order all supplies for company employees

- Order breakfast and/or lunch for meetings

- Point person for Purchase Order Requests using Oracle

- Administrative support to the Director of Sales and sales management team

- Schedule travel and meetings (internal and external)

- Assist in managing calendars and facilitate Live Meetings

- Utilizing high-level PowerPoint skills, assist in organizing presentation slides

- Process expenses

- Handle special administrative projects, as well as overflow work, data entry, photocopying, faxing, filing and internet research

- Other duties as required

 

QUALIFICATIONS:

- Excellent verbal and written communication

- Customer service driven

- Experience with MS Word, Excel, Outlook and PowerPoint

 

EDUCATION:

High school diploma or GED

 

Please apply online at:

https://recruiter.kenexa.com/careercenter/cc/CCJobDetailAction.ss?command=CCViewDetail&job_REQUISITION_NUMBER=34928&ccid=bupJEdUjsTs%3D