Personal Office Manager

POSITION OVERVIEW:



An exciting opportunity to be a key member of a high profile Northwest family organization and their family run business, acting in the lead administrative role to provide a broad range of support to the Chairman of the Board of family run business on a personal and corporate level.  Confidentiality, efficiency, attention to detail, flexibility and good judgment to ensure smooth operations of the corporate team and family life are critical in this role.  Family time and family legacy endeavors are the primary goals of this family.  An effective Personal Office Manager will ensure that these goals continue to receive the time and attention they deserve.  Primary responsibilities are listed below.

 

Provide a wide variety of administrative support including complex calendar management, event planning, document creation and organization and maintenance of files including:Scheduling appointments and meetings, manage complex calendars, and make travel arrangements for individuals and the family.Assist in scheduling and planning events from intimate dinners to family retreats, large receptions, and board meetings, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.Act as a liaison with corporate office, other personal staff, independent contractors, and extended family. Assistant part-time family controller/accountant. Compilation of and processing of expense reports, reimbursements, check requests, and sorting of bills for various entities accurately and timely.  Maintaining an organized system of tracking, monitoring, and prioritizing tasks and projects.Creating, updating and/or maintaining organized files and records.  Answering and prioritizing telephone calls, email, and mail communications.  Work with executive, personal, and human resources information, maintaining confidentiality at required.  Personal errands as needed.

 

QUALIFICATIONS:A minimum of 3-5 years work experience in an office or household setting, preferably in an administrative role for a complex organization, senior level executives, or high profile family, interacting intensively with internal and external contacts.Bachelors degree is preferred.Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination.Demonstrated self starter and resourcefulness.  Ability to work with minimal oversight and direction.  Excellent oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization.Experience establishing organizational systems to improve efficiency and functioning in a changing environment.  Demonstrated proficiency in MSWord, Outlook and Excel is required.  Previous experience using QuickBooks Pro is preferred, but not required.  Demonstrated positive, collaborative approach to work and problem solving.

 Please submit resumes to ain@nuwestgroup.com for consideration.

 

Local candidates only