ADMINISTRATIVE COORDINATOR

 

We currently have a position open for an Administrative Coordinator for our Global Products Division located in Huntington Beach, CA. We are chartered with the importing of products in support of a multi-national chemical distribution corporation.  We work in a small group environment where every individual contributes to our success.  The successful candidate will be highly proficient in Microsoft Office applications, organized, flexible, and exceptionally detailed and customer service oriented.

 

Responsibilities:

 

· Compile, publish, manage and maintain complex reports

o Statistical data, Freight Spreadsheets, Quality control/noncompliance, General Presentations, Analysis and Status

 

· Manage new product and supplier code requests

o Coordinate set-up, update and maintain product and supplier code spreadsheet, maintain master companywide database, prescreen Purchase Requisitions

 

· Modify and enhance current product documentation status report

o Ensure all product details are listed and current, monitor document expiration dates and coordinate timely renewals

 

· Process supplier, broker, trucking and office service invoices

o Coordinate with regional accounting to ensure payments are made in a timely manner, liaison with suppliers and regional accounting for dispute resolution

 

· Additional administrative support

o Establish and maintain organized departmental files, review and verify product certifications for accuracy, create company certification documents using established templates, monitor and maintain office supply staples, general administrative support to General Manager and Director of Operations as required

 

· Additional responsibilities as required

 

  The ideal candidate will possess the following skills:

 

· Highly Proficient in Microsoft applications, including Excel and Word.

· Proficient in Powerpoint

· Ability to multi-task and manage time efficiently.

· Minimum five years proven successful work experience in skilled administrative functions

· A positive energetic attitude, self-confidence, and strong interpersonal written and oral communication skills are a must.

 

Our employees enjoy a great work environment and a very competitive compensation package.  Benefits include health and dental insurance, paid vacation, 401K and long-term disability plans.  Salary will be dependent upon experience.

 

Qualified Candidates Only: email your resume, including salary history and references, to ljohnson@brenntag.com or fax to (562-592-2150)

 Brenntag is an Equal Opportunity Employer. All applicants must be currently authorized to work for a U.S. employer. All successful applicants shall be required to pass a background investigation and drug screening.