EXECUTIVE ASSISTANT

The ideal candidate will be responsible to provide a wide range of administrative and executive support to a multiple Company President/CEO. This position may require the ability to work independently with minimal instruction or supervision. In this role, the Executive Assistant will support the President/CEO in areas such as special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events as needed.



DUTIES AND RESPONSIBILITIES:

·  Coordinate the President/CEO’s schedule (both personal and Company related) and update his calendar accordingly

·  Arrange all travel, both Company related, as well as travel associated with other activities and demands

·  Draft, prepare, distribute memoranda, and follow-up with various correspondence

·  Responsible for heavy calendar management, requiring interaction with internal and external executives, consultants and customers

·  Prepare expense reimbursement in a timely manner

·  Serve as liaison between President/CEO and senior management

·  Assist in preparing presentations

·  Handle telephone and email inquiries and respond as appropriate

·  Assist with some personal errands and projects

·  Participate in other activities at the discretion of management

 QUALIFICATIONS AND REQUIREMENTS:

 

·  Excellent organizational skills

·  Attention to detail and a tolerance for working on multiple projects simultaneously

·  Motivated, positive, personable and able to relate well with diverse populations

·  Demonstrated commitment to completion of projects on a timely manner

·  Excellent verbal, written and keyboard skills

·  Ability to take initiative, multi-task and work well under pressure

·  High level of proficiency with Microsoft Office, particularly Word, Excel, PowerPoint and Outlook

·  Bachelor’s Degree

·  Minimum 3-5 years experience supporting at an executive level