Accounting Assistant

Sonos is a privately held company that has created the Sonos Multi-room Music System. The Sonos wireless Multi-room Music System has won a number of industry awards including the 2005 CEA Innovations Best of Audio Award and 2006 Wall Street Journal Technology Innovation Award for Consumer Electronics.

Scope: 

·         Accounts Payable processing

·         Accounts Receivable support

·         Month end AP close and accruals

·         Month end balance sheet account reconciliations for selected accounts

·         Assistance with other accounting functions such as maintain filing system, complete credit applications,1099 and property tax filings, and other ad hoc projects as time permits

                       

Responsibilities:

 

                        Accounts Payable

Ensure timely data input and accurate accounting for all company expenditures including vendor invoices, contracts and leases, employee expense reports, company credit cards, etc.  Monthly accruals for unbilled items.  Basic duties are as follows:

 

Daily:

·         Receive and sort through invoices when mail is delivered, match to purchase orders, obtain approvals

·         Verify delivery/satisfactory service completion (obtain packing slips or written confirmation from person receiving goods/services)

·         Code invoices in accordance with GAAP while maintaining consistency with company budgets and forecasts as much as possible

·         Enter invoices to accounting system, ensuring accurate document dates, due dates, aging dates, 1099 status if applicable

·         Communicate with vendors to resolve invoice discrepancies, payment inquiries, and payment issues

·         Communicate with purchasing and/or receiving agents to resolve any issues on invoices and purchase orders

·         Review employee expense reimbursement requests and ensure that they are within the companys expense policy guidelines

·          Enter vendors into the system as needed, with careful attention to details such as 1099 status, vendor class, and payment terms

 

 

Weekly or Biweekly:

·         Assist with invoice payment selection in accordance with cash forecasts and vendor terms

·         Compile payment documentation (invoices, POs, approvals) and prepare payments for signature

·         Prepare signed checks for timely mailing

·         Maintain/Update vendor master file in Accounting System, including verification of 1099 tax status and tax ID numbers

·         Maintain vendor files

·         Complete credit applications for vendors that we are requesting terms with

 

Monthly:

·         Monthly review of all Accounts Payable transactions

·         Review open purchase orders and obtain copies of missing invoices; cancel purchase orders as needed

·         Account for unbilled expenditures such as rents, utilities, employee expenses, open purchase orders, unbilled receipts of goods/services

·         Assist with preparation of monthly accrual entries

·         Download monthly company credit card expense reports and provide reconciliations sheets to employees for completion

·         Code and enter the completed credit card statement of transactions

 
Experience and Skills:


Qualifications required:

o        At least two years of related accounting experience, including experience with computerized accounting systems

o        Strong computer skills, including knowledge of MS Excel, MS Word and knowledge of other MS office applications a plus

o        Completion of relevant accounting courses and/or working knowledge of basic accounting principles

o        Ability to communicate with co-workers and outside professionals in a professional, discrete and concise manner

o        Ability to define problems, collect pertinent data, establish facts, and draw valid conclusions

o        Ability to adapt to and be successful in a rapidly changing environment

 

 

Qualifications desired (not required, but helpful):

o        Bachelor or AA Degree in accounting

o        Knowledge of Generally Accepted Accounting Principles