Bilingual Spanish Speaking Executive Administrative Assistant

Mainstream Global is asmall and growing company that is looking to interview candidates to fill afull time position as an Executive Assistant. This position requires a candidate who has a command of both Englishand Spanish languages.





Candidate must also have worked in a confidentialcapacity with a minimum of 2 years experience as an executive assistant. Secretarial/Business School Certificate and/or college degree is a plus, butnot required.  Knowledge of Microsoft Office Software (Word, Excel,PowerPoint and Access) is essential. 





This position will report directlyto the President and Vice President. 




MainstreamGlobal, headquartered in Lawrence, Massachusetts, is an independentdistributor of integrated circuits, computer products and other high techcommodities.  Mainstream’s mission is toforge strong relationships with key OEMs and integrators in the computerindustry. We consider our market knowledge and industry experience to be ourtwo biggest assets, as all members of Mainstream’s management team have aminimum of 15 years experience working in the open market of the computerindustry.




Job Purpose:

Enhancesexecutives effectiveness by providing information management support;representing the executive to others.

Duties:

*Produces information by transcribing, formatting, inputting, editing,retrieving, copying, and transmitting text, data, and graphics.
*Conserves executive's time by reading, researching, and routing correspondence;drafting letters and documents; collecting and analyzing information;initiating telecommunications.
*Maintains executive's appointment schedule by planning and scheduling meetings,conferences, teleconferences, and travel.
*Represents the executive by attending meetings in the executive's absence;speaking for the executive.
*Welcomes guests and customers by greeting them, in person or on the telephone;answering or directing inquiries.
*Maintains customer confidence and protects operations by keeping informationconfidential.
*Completes projects by either working individually or with other staff members.
*Prepares reports by collecting and analyzing information.
*Secures information by completing data base backups.
*Provides historical reference by developing and utilizing filing and retrievalsystems; recording meeting discussions.
*Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

Administrative WritingSkills, Reporting Skills, Supply Management, Scheduling, Microsoft OfficeSkills, Organization, Time Management, Presentation Skills, EquipmentMaintenance, Travel Logistics, Verbal Communication