Department Sr Assistant

Job Category:Department Sr Assistant Primary Location:USA-MD: MARYLAND-FREDERICKSchedule:Full-time Job Type:Regular Employee Status:Regular No Job Posting: 01/24/2008Description: Essential Job Functions Experience in Government Property Inventory with knowledge of the FAR Part 45 Performs moderately complex administrative and/or clerical functions such as, word processing, report generation, schedules, appointments and establishing agendas for meetings and conferences to ensure that departmental activities are performed in a timely manner. Performs property inventory and material tracking of government and company property to ensure adequate and continued support of systems and/or products in meeting contractual requirements against established procedures. Performs periodic cycle inventory in preparation for Government and CSC audits. Providebackup handling the front desk phone lines, visitors and incoming packages. Assists the Sr. Facility Associate with repairs, movement of furniture and office supplies. Provides escort assistance for contractor and building management. Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations.Handles moderately complex confidential material relevant to company operations. Screens phone calls and incoming mail to ensure that calls and confidential mail is directed to appropriate parties. Coordinates incoming and outgoing department correspondence.Researches information and compiles materials for presentations and procedures for staff, clients, and external third parties. Maintains routine schedules of appointments and events for theSecurity/Facility/Property departmentby using electronic schedulers, hourly and date calendars, and internal/external information. Establishes and maintains moderately complex filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents. Processes confidential correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports. Prepares reports, proposals and other deliverables requested by management. Performs property inventory and material tracking of government and company property to ensure adequate and continued support of systems and/or products in meeting contractual requirements against established procedures. Performs periodic cycle inventory in preparation for Government and CSC audits. Assists the Sr. Facility Associate with repairs, movement of furniture and office supplies. Provides escort assistance for contractor and building management. Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations. Provides Senior Facilities/Security/Property Manager with other duties as assigned. Basic Qualifications High school diploma Five or more years of department assistant experience Experience in Government Property Inventory with knowledge of the FAR Part 45Experience working with departmental/functional area goals, practices and procedures Experience working with grammar rules Able to obtain a DoD Security Clearance Other Qualifications Good communication skills Good office equipment skills such as faxing and photocopying Good personal computer and business solutions software skills Good organization skills to balance work and prioritize tasks Ability to work in a team environment Ability to keep sensitive and confidential material private Basic facility maintenance knowledge and able to hang office boards, set-up and tear down conference rooms for meetings Able to lift 50 lbs to move furniture and office equipment Must be flexible -on-call evenings and weekends for various scheduled and unscheduled building and security issuesRemote Work Location Authorized:No Relocation Assistance:Not AvailableClearance Level:Secret Create Success