Document Control Intern - Department Assistant

Job Category:Department Assistant Primary Location:USA-MD: MARYLAND-FREDERICKSchedule:Full-time Job Type:Internship Employee Status:Casual No Job Posting: 03/21/2008Description: Essential Job Functions This poisition supports the DynPort Vaccine Company Document Control Department, which is part of the Quality Assurance group. This person will have the opportunity to work in a team environment with staff at all levels of the Company. Administer controlled documents through the use of a database Interface with all employees on the timely completion of thier documents Generate monthly "reminders" to individuals regarding the number and status of the documents that they are currently processing Retain records, archieve, and provide official copies. Ensure that records are upt to date and organized Works with management to create policies/procedures surrounding Records Management. Determines appropriate approaches for records retention Works with subject matter experts to find best practices and streamline processes Creates new procedures and workflow documents; updates documents as required, and follows up on outstanding tasks Support other functions within the Document Control group (i.e., typing, photocopying, scanning, distribute and file documents as needed Assists in coordinating administrative and/or clerical support in various departmental functions such as, word-processing, photocopying, faxing, report generation, and filing, to ensure that departmental activities are performed in a timely manner. Coordinates incoming and outgoing department correspondence; assembles, addresses and mails same; distributes incoming mail to appropriate personnel. Answers incoming calls and responds to routine inquiries. May also serve as a general receptionist. Assists in coordinating travel and/or other work related commitments for staff members. Reserves accommodations as appropriate. Registers personnel for conferences and classes. Answers incoming calls and responds to routine inquiries. Assists with research as necessary. Assists in performing administrative responsibilities, such as entering information into databases, producing simple statistical reports, and presentations. Assists in compiling materials for presentations and meeting and distributes documents for staff, clients, and vendors. Assists in maintaining a schedule of appointments and events for office employees by using electronic schedulers, hourly and date calendars, and internal/external information. Assists in establishing and maintaining filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents. Processes correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports; Assists in the preparation of reports, proposals and other deliverables as requested by management. Basic Qualifications High school diploma Zero or more years of department assistant experience Experience working with departmental goals, practices and procedures Experience working with grammar rules Other Qualifications Communication skills Office equipment skills such as faxing and photocopying Personal computer and business solutions software skills Organizational skills to balance work and prioritize tasks Ability to work in a team environment Remote Work Location Authorized:No Relocation Assistance:Not AvailableClearance Level:None Create Success