Executive Assistant

CA, Inc. (NASDAQ: CA), one of the world's leading independent, enterprise management software companies, unifies and simplifies complex information technology (IT) management across the enterprise for greater business results. With our Enterprise IT Management vision, solutions and expertise, we help customers effectively govern, manage and secure IT. Customers can evolve their IT operations from being reactive and focused only on technology to being flexible, adaptable and focused on serving the business. Today, CA, formerly known as Computer Associates, serves the majority of the Fortune 1000 companies, as well as government organizations, educational institutions and thousands of other companies in diverse industries worldwide.We are currently looking for a qualified Executive Assistant to join our Global Marketing team at our worldwide headquarters in Islandia, NY.This position is responsible for performing highly specialized, professional and administrative support to the Executive Vice President of Marketing. This position requires a wide and comprehensive acquaintance with, and understanding of, both general and specific phases of the job and their practical application to complex problems and situations ordinarily encountered. The position functions under minimal supervision. Work is often done without established procedures. Contacts are frequent within and outside of the company and involve obtaining or providing information on matters of some importance to the company and may be of a sensitive nature.Key Responsibilities:* Organize workflow by reviewing correspondence and determining importance before distributing to executive * Screen and direct incoming calls, correspondence and visitors * Answer questions and furnish information to keep the executive's time free of minor detail work * Responsible for the orderly establishment, maintenance and retrieval of information and correspondence on a daily basis to ensure immediate access to files * Compose and edit correspondence on behalf of the executive * Schedule appointments and coordinate arrangements for meetings ensuring the executive meets the commitments * Coordinate and arrange all domestic and international travel * Gather data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as required * Develop, maintain, update, reconcile and analyze spreadsheet information for basic management reporting * Interpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approval * Act as a liaison between groups under the responsibility of the executive * Attend designated conferences and meetings, taking and transcribing minutes * Distribute workload and provide feedback as appropriate to other support staff * Handle confidential material relevant to company operations * Prepare information for senior management meetings * Mentor, and may at times, direct other administrative staff * Participate in interviewing other administrative staffKey Requirements:* Typically have 10 years of related work experience * Must be well organized, flexible with an ability to work under pressure * Must have expert knowledge of computer software (Microsoft office suite) with outstanding organizational skills and ability to manage multiple projects * Must have excellent phone etiquette and be able to be discrete, and confidential * Must be able to work independently and accurately and have the ability to make sound judgment * Outstanding interpersonal skills and experience mentoring peers and colleagues * Possess a high degree of skill in disseminating information * Outstanding written and verbal communication skills and fundamental presentations skills * Able to understand department specific technical information * Able to seek outside resources as needed * Able to interface with high-level internal and external contacts * Establish professional relationships as a means to achieve business results * Influence others positively to implement change * Awareness of manager's goals as well as department goals and objectives * Demonstrate basic understanding of product development process * Able to prioritize and track department wide activities * Will need to travel to the Madison Avenue NY office approximately 20% of the time * Associate's Degree or global equivalent in a related field preferred There's never been a better time to join CA. We're a dynamic company with a strong vision in a growing global market. At a time when customers are demanding more and more from their technology, we're changing the way the world manages IT, to help customers better perform, compete and grow. That's why the majority of leading companies across industries worldwide use our software. It's also why you'll find a wealth of opportunities for important and rewarding work. Come to CA and build the career you want.We offer competitive salary, company sponsored premium Medical/Prescription & Dental Plans, Company-Paid Holidays, Vacation, Personal and Sick Days, 401(k) Plan, Employee Stock Purchase Program, Education/Training Reimbursement, Charitable Gift Program, Adoption Assistance Program, and Veterinary Care Insurance. Our Islandia, NY campus offers several amenities, including: * Gourmet cafeteria with wide selection of cuisine * Montessori Child Development Center for children up to the age of six * Banking services * Fitness Center (state of the art facility complete with indoor full court basketball, indoor racquetball courts, cardio studio, outside running track, soccer fields, tennis courts) * Concierge services (dry cleaning, package shipping, stamps, and movie rentals) * On-site chiropractorTo learn more about CA and this opportunity, we welcome you to visit our web site at www.ca.com EOE/AA ~CB~ ~m~ Location:   US-NY-Long Island Status:   Full Time, Employee Job Category:   Administrative/Clerical Career Level:   Experienced (Non-Manager) Reference Code:   8825   Learn more about CA