Executive Assistant / Accounting

 Executive Assistant / Sales Assistant

To complement the amazing growth of our company, we are seeking an Executive Assistant to work closely with our Director in our New York City Office. The ideal candidate will be a fast learner, with excellent communication skills and a willingness to learn. 

Responsibilities include, but are not limited to, the following:



· Create Proposals and Documents

· Answer calls and emails on behalf of Director

· Excellent written and oral communication

· Strong abilities with Microsoft Office suite: word, excel and outlook and Quickbooks experience

· Assists management in the coordination of organizational administration activities which may include, but would not be limited to performance reviews, cost center updates, customer issues etc., and within scope of authority, resolves problems and issues independently and proactively

· Drafts, prepares and distributes correspondence, memos, and other documents and reports, which require the use of office technologies and software applications.

· Interacts with internal and external contacts and clients regarding business unit administration issues and concerns.

· Schedules and coordinates meetings, conferences, travel arrangements and maintains Director’s business calendar.

· Prepares processes and may submit reports, which may include timekeeping and other payroll/business operations processes; may train staff or management on timekeeping and other administrative processes.

· May lead, mentor and train other staff.

· May establish and maintain official documents and records in appropriate files.

· May assist management in special projects.

· May attend meetings, seminars etc. and records notes or provides information as needed.

Additional Responsibilities

· May back up other support staff, and Service Manager, and may provide administrative assistance to other functional areas.

·  In a functional support role, keeps staff informed of changes in procedures for various administrative tasks within the functional organization.

· Performs other essential duties as assigned.

Knowledge, Skills and Abilities

· Excellent written and verbal communication skills including professional phone etiquette.

· Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.

· Strong computer skills including Microsoft Office suite, Quickbooks, and other business related software systems.

· Excellent organizational skills including ability to prioritize and coordinate multiple tasks.

Qualifications:



·Some College with Course work in Marketing, Business, Accounting etc. is desirable

·Minimum of 2 years administrative experience.

 

For qualified candidates, we offer the following incentives:



· A competitive salary.

· Quarterly bonus

· MVP Program

· Comprehensive benefits: full medical, dental, and 401K savings plan.

 

 About US:

One of the fastest growing IT companies in New York City, IT by Design specializes in providing efficient and cost effective IT solutions to some of the biggest and most demanding clients in NYC.  With 24 by 7 monitoring service, they are a step ahead of the competition, making sure that client networks are working effectively, providing the most bang for their buck. 

This is who we are. This is what we do. This is IT by Design.

We're about busting the model. We're about defying convention. We're about reengineering every system and process previously considered fundamental to computer consulting, and taking it one step above the competition.

Join us to rewrite all the rules. Join us to challenge everything people think they know about computers, and how they are ‘supposed’ to work.  Join a team that wants you.

Please visit www.itbd.net for more information about our company.



All applicants may be subject to a background investigation (e.g. criminal check, credit check, education verification, etc.).



IT by Design is an equal opportunity employer.