Looking for an experienced Administrative Assistant with Top Secret clearance

Job Category:Administrative Services Sr Supervisor Primary Location:USA-VA: VIRGINIA-CHANTILLYSchedule:Full-time Job Type:Regular Employee Status:RegularJob Posting: 04/25/2008Description: Responsible for a wide variety of detailed administrative support activities in support of Government clients. Prepare and support briefings to both the clients and contractors as required. Assist in drafting templates and sample documentation to improve office efficiency and to be utilized in program management. Facilitate coordination of office functions, interviews, telecoms, meetings, and conferences between the client and other Government agencies, as well as contractors. Responsible for client reception, document distribution, travel arrangements and reimbursements, managing schedules, preparing briefings and reports, responding to data calls, taking notes, managing office supplies, phone coverage, coordinating training, timecard processing, filing, mail deliveries and other ad hoc duties as assigned. Requires minimal supervision and oversight. Essential Job Functions Supervises and oversees administrative aspects of office to increase organizational effectiveness. Prepares work assignments and establishes office production priorities to increase efficiency and cost effectiveness. Develops and manages office programs to ensure maximum utilization of assets such as services, equipment, space, supplies, etc. Recommends and/or initiates the selection and hiring of employees. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Makes recommendations for salary increases, transfers and terminations to manager. Explores and negotiates larger and more long-term contracts for office supplies in order to reduce company costs. Approves time sheets and provides guidance on administrative work schedules to ensure that company administrative needs are met. Oversees general administrative staff and coordinates with vendors to meet organizational needs. Supervises training of new office and administrative personnel to ensure that training is effective and meets company objectives and goals. Bachelor's degree or equivalent combination of education and experience . At least7 years work experience in office administration in a Government (preferably a DoD or IC) environment. Must have working knowledge of administrative support functions, processes, practices and procedures. Must be proficient in the MS Office suite. FBI background knowledge in office administration is a plus.At a minimum, must have a current Top Secret clearance.Basic Qualifications Bachelor's degree or equivalent combination of education and experience Bachelor's degree in business administration or related field preferred Seven or more years of office services experience Three or more years of leadership experience included Experience working with company office supply and services policies and procedures Experience working with purchasing and negotiating in order to interact with vendors and suppliers Experience working with company inventory and needs Experience working with company and department office personnel needs to provide appropriate support Other Qualifications Strong planning and decision-making skills to develop and implement office programs Strong leadership skills to train, mentor, provide work guidance, coordinate, oversee, and lead office services personnel and less experienced managers Good interpersonal skills for communicating with office services personnel and other company personnel Strong organization, time management and presentation skills Ability to develop programs to control costs and analyze cost effectiveness of supplies and services Ability to keep sensitive and confidential material private Ability to handle multiple tasks simultaneously and switch between tasks quickly Remote Work Location Authorized:No Relocation Assistance:Not AvailableClearance Level:Top Secret Create Success