Executive Sales Assistant

Kenexa is a leading end-to-end provider of software, proprietary content, services, and process outsourcing that enable organizations to more effectively recruit and retain employees. Our talent acquisition and employee performance management solutions leverage 20 years of experience helping clients maximize the performance of the organization. Our solutions enable clients to improve the effectiveness of talent acquisition programs, increase employee productivity, and retention, decrease costs, and improve management decision-making based on analyzing and summarizing key HR metrics associated with employee performance. Kenexa develops and hosts SAAS Web solutions comprised of a scalable multi-tier enterprise architecture using cutting edge technologies.

 

Position summary:

This position provides administrative and clerical support to the Senior Management Team and sales department.

 

Essential duties and responsibilities:

1. Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.

2. Create and develop visual presentations for Senior Management and sales team.

3. Organize and prioritize large volumes of information and calls.

4. Sort and distribute mail. Open mail for them and determine level of priority.

5. Answer phones for Senior Management and sales team. Takes messages or field/answer all routine and non-routine questions.

6. Assist Senior Management and sales team with their schedules.

7. Handle and record all expenses for Senior Management.

8. Handle confidential and non-routine information

9. Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Senior Management and sales team, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events.

10. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

 

Qualifications:

1. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

2. Must be able to interact and communicate with individuals at all levels of the organization. 3. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)

4. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

 

Education/training/experience:

1. High school diploma or GED

2. 5 or more years of experience or training as an executive assistant OR

3. Equivalent combination of education and experience

 

Please apply online at:

https://recruiter.kenexa.com/careercenter/cc/CCJobDetailAction.ss?command=CCViewDetail&job_REQUISITION_NUMBER=33487&ccid=bupJEdUjsTs%3D