Clerical/Office Assistant

Hubbard Construction Company offers a competitive compensation package commensurate with experience.  We provide our full-time team members with the resources they need, both in and out of the workplace through health and dental insurance, medical spending and dependent care spending accounts, short term disability and a 401(k) savings plan for retirement. 

 

Job Objective:

This position within Field Operations at Hubbard Construction Company will provide clerical support, documentation reviewing and data entry support to Hubbard Construction’s Regional Office located in Jacksonville, FL.

 

Responsibilities:General Clerical duties: Schedule appointments, screen visitors, produce correspondence, distribute incoming mail, order supplies and answer phones and process all messages effectively.Assist with the hiring process, including accepting, reviewing and keying applications into KHEOPS system, and processing new hire paperwork.Conduct necessary drug and background screening of candidates.On-board new employees.Partner with Safety with maintaining and distribution of safety awards.Distribute payroll checks to appropriate project sites.  Follow-up with payroll on missing checks.Proof read documents, including bid quotes and other correspondence as required.Other duties as assigned.

Required Qualifications:High school diploma or GED equivalent required.Three years general office experience required.Demonstrated ability to maintain confidentiality and demonstrated ability to protect such data.Excellent written and verbal communication skills.Must be well organized and detail oriented.Ability to work with constant interruption.Must be proficient with MS Office to include; Word, Excel (including use of filters and pivot tables), and PowerPoint.SAP and A/P software systems experience preferred.Proven bilingual skills preferred.

 

Hubbard Construction Company is an Equal Opportunity Employer and a Drug-Free Workplace.