Project Administrator

Alutiiq International Solutions is seeking a Project Administrator with a minimum of 5+ years of experience. The responsibility of the project administrator is to know the administrative obligations of every contract assigned, have a tracking system that notes when each obligation is due, proactively pursue the fulfillment of each obligation completely and on time, report to the Project Manager the status of each obligation and action, and alert the PM of any real or potential failure in a timely manner so that remedial action can be taken. Also responsible for supporting the construction project management process through project documents and archive/filing management, and supporting management and quality control of subcontractors/vendors providing a range of services. Comprehend, evaluate, develop, and implement goals, procedures, objects, and operations related to administrative objectives and missions.

Duties Include: Answering telephone, time keeping, data entry, project management (Office), maintaining office environment and purchasing of office supplies, creating binders/tabs, general filing, scanning/entering information into the P drive; Expedition, entering minutes during company meetings, managing FedEx shipping/receiving, processing/tracking MR’s; SASS; bond waivers, etc. to create a SubK packet to be forward to procurement, tracking MR’s; PO’s; contracts; fuel log; cell phone log, stamping in all received documents and making copies and distribute a copy, checking all quotes received from vendor’s, processing client invoicing, maintaining company’s vendor’s information and requirements, maintaining certified payroll; certificate of insurance; distribute out “New Hire” packets and making sure that all paperwork is correct and verifying  information on the I-9 Form. Other duties as assigned. Must be a self-starter capable of operating with little supervision.  Must demonstrate proficiency in general desktop applications such as Word, Excel, and Outlook.

When applying for this position refer to PA-CO in the subject line.