Office Manager/Administrative

Job Purpose:

Managing all office administrative duties at a design flooring showroom in Irvine. Candidate must be able to work in a fast paced environment and manage many ongoing tasks. Experience in the interior design trade or flooring industry is a plus.

 

Duties:

This position is primarily sales support and includes lots of client contact. Phone duties include answering all incoming calls from existing customers, potential customers, and vendors, calling customers to coordinate job scheduling and all related logistics.

 

Strong customer service and communication skills required. Must possess an outgoing and upbeat personality and the ability to interact effectively with all personality types.

 

Administrative responsibilities include management of accounts receivable and payable, light bookkeeping, administering simple payroll functions, and file management. This position only requires light bookkeeping; not seeking accountant or CPA.

 

File management duties include knowledge and understanding of estimates, contracts, purchase orders, invoices, work orders, jobsite diagrams and floorplans. Assist in job costing and estimating. Strong organization skills desired to keep work flow accurate and up to date.

 

Bookkeeping duties include monthly reconciliation of bank statements, credit accounts, merchant accounts, and annual tax preparation.

 

Proficiency using QuickBooks and Microsoft Office. Experience level desired is from five years and up.

 

Compensation and Benefits Package:

Our compensation package includes a competitive salary, health benefits, and retirement savings plan with matching contributions for eligible members.

 

Interviewing to fill position immediately.