Sales Administrtive Assistant

Our Company

Vi-Jon is the nation’s oldest family owned Private Label Health & Beauty Care Company, serving retailers in all 50 states. Operating nearly a million square feet of production and distribution centers, our plants operate around the clock, five days a week, and distribute our products across the nation, seven days a week. Vi-Jon headquarters has called St. Louis home since 1912.

 

We recognize that a company is not a building, not a production line, not equipment, not products, but people. Our company is not made up of just people, but individuals who together make up a family, the Vi-Jon Family. Every March 4th (the anniversary of the birthday of our Founder, John B. Brunner), all of us can say we have contributed a part of our lives to this fine tradition.

 

Vi-Jon strives to keep its customers in stock at all times by accurately anticipating all of their requirements, insuring every order arrives on time and 100% complete. Vi-Jon offers products equivalent to nationally advertised brands at substantial cost savings to customers and consumers.

 

Our focus is our customer. The members of the Vi-Jon team aim to coordinate all efforts at the highest level of efficiency in order to respond to customers faster, at a lower cost, and with better quality than the competition.

 

 

Position Summary

Provide administrative secretarial support to the Sales Department.  Prepare correspondence for the Sales Department; send artwork to customers; screen phone calls; use data entry to prepare reports. Coordinates Sales Dept. with other departments, volunteering to assist in other areas as necessary.  Understand how Sales impacts the organization, i.e.: new product launches, promotions, unique SKUs, forecast and others.  Understand the sales forecast system and how it impacts the organization.Prepare, assemble, and distribute account presentations, business reviews, trade shows, etc. as requested. Arrange and schedule meetings, appointments, travel arrangements; ensure accuracy of scheduling and arrangements.Maintain official office records and files; maintain computer files and generate reports.Maintain Sales forecast files up-to-date by reviewing and adjusting the requirements for all the accounts at a minimum of once a month.Ensure the forecast for new items is entered into the system, ensure the forecast for "dead" or "discontinued" items are erased from files.Answer, screen, give information to callers and direct phone calls to appropriate individuals. Prepare sample request forms; distribute and follow through on sample requests. Sort and route incoming mail. Photocopy and distribute, mass mailings, send pricing and MSDS sheets, and other reports as necessary. Review customer artwork.Attend meetings and functions that require input from the Sales Dept. when the Account Manager is not available. Assist with preparing and shipping of Hazardous and Non-Hazardous products.

POSITION QUALIFICATION REQUIREMENTS:

 

Secretarial practices requiring high school plus specialized training in word processing, spreadsheets and administrative procedures.  Database query within Excel is a definite advantage. Excellent written and verbal communications skills, including business letter writing, are required. Minimum three years progressive secretarial experience. Type at 60 WPM; excellent transcription and professional editing ability as well as the ability to generate computer reports on sales data, forecasts and budgets.  Must have experience with MS Word, Excel and Power Point.