Transportation Coordinator

Our Company

Vi-Jon is a privately held Health & Beauty Care Company, serving retailers globally. Operating nearly a million square feet of production and distribution centers, our plants operate around the clock, five days a week, and distribute our products across the nation, seven days a week. Vi-Jon headquarters has called St. Louis home since 1912.

 

We recognize that a company is not a building, not a production line, not equipment, not products, but people. Our company is not made up of just people, but individuals who together make up a family, the Vi-Jon Family. Every March 4th (the anniversary of the birthday of our Founder, John B. Brunner), all of us can say we have contributed a part of our lives to this fine tradition. Learn more about Our Company History

 Our Mission

Vi-Jon strives to keep its customers in stock at all times by accurately anticipating all of their requirements, insuring every order arrives on time and 100% complete. Vi-Jon offers products at substantial cost savings to customers and consumers.

 

Our focus is our customer. The members of the Vi-Jon team aim to coordinate all efforts at the highest level of efficiency in order to respond to customers faster, at a lower cost, and with better quality than the competition.

 

Position Summary

Coordinates product shipments between customer services, warehouse, and carriers to ensure on-time deliveries.  Arrange routing for transportation carriers.  Inform carriers of what, when, and how the orders will be ready for shipment, and what trucks will be needed.  Perform duties within all safe, sanitary, and good housekeeping guidelines. Performs a wide variety of data entry and other clerical duties, providing administrative support to warehouse supervision.  Ensures that all scheduled shipments are complete and are shipped in a timely and accurate fashion. Performs data entry on all documentation necessary to produce a Bill of Lading.  Coordinates with freight carriers to ensure timely pick up of all freight scheduled for that day's shipments. 

 

 Arrange the transportation for origin customers. Scheduled orders to be pulled by the Warehouse Crew. Work with the supervisors to ensure that correct product is pulled and staged for orders.  Alert carriers to what, when, how the orders will be shipped, and what size truck is needed.  Set up orders prior to shipping date.Communicate all order problems to the Administrative Supervisor.Communicate with Customer Service Representatives regarding transportation problems and carrier pickups.Keep daily statistics on orders less than 24 hours and computes a status report each day of the week on orders with less than 24-hour lead time.Handle telephone inquires about orders, as necessary. Monitor orders that require certificate of analysis to ensure they will be completed as required. Maintain all departmental files.Enter data information into the computer, such as name of shipper, weight, destination, and piece count.Follows through on all special duties assigned by the Warehouse Administration Supervisor.Answers all telephone calls and assists customers including Wal-Mart traffic, carrier dispatchers, and drivers.Records all scheduling of carriers as they are called in by their dispatchers.Records all appropriate carrier information including their arrival and departure times on the Daily Shipping Report.Assists packers with any computer questions or problems they may have.Dispatches orders and prints Bills of Lading as they are packed.Reports any inventory problems to the Warehouse Supervisor, Lead, and Cycle Counter immediately.Assist with keeping inventory accurate at all times.Confirms orders immediately after they are shipped.Create and/or receive, including verifying accuracy of warehouse load transfers as appropriate.Receive through a GRN entry and verify accuracy of any product from Contract Packagers.Enter data transfers from packers, relocators.Run the list of values for Amend Dispatch Notes to ensure all orders are confirmed at the end of each shift.Other duties and responsibilities to be assigned as needed.

Position Requirements

Basic Math and Read; knowledge of basic office procedures and basic PC skills.  High School Diploma or equivalent required, Associate Degree in Business or related field, or equivalent training.

Experience:  Minimum of one to three years of warehouse experience, including transportation arrangements in administrative duties including general office work and computer use, preferably in a warehouse environment.  SAP operating system a plus