Administrative Assistant to the Upper School

Dwight-Englewood School

Employment Opportunity

 

 

Title:                Administrative Assistant to the Upper School

 

Job Summary:

Dwight-Englewood School is seeking a full-time Administrative Assistant to the Upper School Principal to provide office administrative and secretarial assistance of a confidential and responsible nature for the Principal of the Upper School, staff of four Deans, Senior Focus Group and substitute teachers. The ideal candidate will assist the Upper School Principal with planning, directing and coordinating the mission, work and daily activities of the Upper School, have the ability to work well with administrators, faculty, staff, students, parents and external constituents, computer/database management skills, exceptional communication, interpersonal strengths and solid organizational skills. The Administrative Assistant reports to the Upper School Principal. This is a full-time, ten month, exempt position. The hours are 8:00 A.M. – 4:00 P.M. with occasional commitments to evening work and events.

 

Responsibilities: Composes communications and coordinates full administrative details of Upper School office, provides leadership, guidance and support for faculty, staff and students; Transmits and explains Principal’s directives to designated persons with follow-up to assure completion of requirements and deadlines; Sets up and coordinates all Upper School sponsored activities such as Back-to-School night, parent/teacher conferences, faculty & staff observations and evaluations, orders for facilities, equipment and food for Upper School functions; Maintains and processes student cumulative records, grade mailings, including confidential information; Prepares purchase orders, tracks expenses and income, analyzes monthly budget and reconciliations in preparation for the annual audit; Coordinates periodic newsletters (print and electronic) and other communications; Performs general office-related duties such as preparing work files, filing, telephone and back-up switchboard operator, attendance tracking, ordering of supplies and maintaining petty cash fund; Arranges transportation and lunch for student/faculty field trips and coordinates participation of faculty in workshops and conferences; Prepares expense reports and coordinates travel arrangements; Performs other duties as assigned.

 

Knowledge, Skills and Abilities:

Candidate must have: Excellent communication, organization, interpersonal and project management skills; Strong focus on serving the needs of internal and external constituents in a consistently positive, cooperative manner and supporting the values of the School and its students; Eagerness to work collaboratively in a team environment and ability to work independently; Desire to work with adolescents and a steady sense of humor is desirable.

 

Qualifications:

The ideal candidate will have: Associate degree in Business Administration; Minimum of three years responsible secretarial or clerical administrative experience; Equivalent combination of education and experience; Strong computer literacy skills with Microsoft Office and Outlook/GroupWise.

 

Applicants should send résumé and cover letter with salary requirement to:

 

Human Resources

Email: hr@d-e.org

Fax: (201) 568-9451

 

Dwight-Englewood School is an Equal Opportunity Employer and

offers an immediate and comprehensive employee benefits package.