Executive Assistant to the CEO

QUESTAR ASSESSMENT, INC. is an educational assessment organization that is extremely flexible, innovative, dynamic, and responsive to constantly evolving client needs.  We strive to partner with our state department of education clients to promote and enhance student learning by providing quality information to support and guide instructional decisions.

 

We are seeking an experienced Executive Assistant to provide executive level administrative assistance to the Chief Executive Officer and other members of the Senior Leadership team.

 

Primary Responsibilities

  Receive and screen incoming telephone calls, emails and requests for CEO’s time, determine complexity of inquires, and either address or route inquiries as appropriate.

  Manage the CEO’s schedule and calendar, appointments, meetings, conference calls, expenses and travel, and coordinate all related logistics and arrangements.

  Prepare and compose executive correspondence, memoranda, data compilation and preparation of presentations, often of a confidential nature. 

  Distinguish between urgent and non-urgent incoming calls and messages, make appropriate decisions about rerouting such inquires to other executives on the CEO’s staff, interrupt meetings, or handle items directly, as appropriate.  

  Provide administrative support to ad hoc requests, as assigned.

 

Requirements

  Minimum of 5 years of experience in an executive support role in a mid-sized company or larger.

  Post-secondary education required, Bachelor’s degree desired.

  Advanced skills with Microsoft Office programs, especially PowerPoint, Word, and Excel, along with demonstrated ability to quickly identify, troubleshoot, and/or coordinate resolution options for computer issues.

  Detail-oriented with demonstrated excellent organizational and communication skills.

  Excellent interpersonal skills with the ability to communicate effectively with members from all levels of the organization.

  Self-starter with the ability to work independently with or without direction, and prioritize tasks to meet stringent deadlines.

  Must show a history of taking initiative in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other staff members.

  Must have ability to show comfort and ease with interacting with leadership level employees.

 

To be considered for the Executive Assistant position, send both your resume and a cover letter describing how you meet the job requirements to Questar via email at humanresources@questarai.com or fax to 952-997-2770.  Please visit www.questarai.com for more information.

 

Questar Assessment in an EEO/AA employer.