Meals Coordinator

Meals Coordinator

WorldStrides is the largest and most trusted student educational travel company in the country. WorldStrides has provided a variety of educational travel programs to more than two million elementary, middle, and high school students since its inception in 1967. As many as 250,000 students in a given year have traveled with WorldStrides to destinations throughout the United States and the world. WorldStrides is the only company of its kind to be a supplemental education provider.

Objective

Provide our customers the highest quality meal experience on tour within the limits of an acceptable budget.  Maintain strong relationships with vendors through consistent contact.  Function as a contributing member of the Operations Division through effective communication and assisting others as needed.

Qualifications

Three years experience coordinating complex tasks.  Strong interpersonal skills and negotiating skills in order to work with restaurant managers.  Experience demonstrating very strong organizational ability and follow through on all assigned tasks.  Demonstrated ability to effectively manage large amounts of information.  Basic computer skills, ability to type, process paperwork, and work in an office environment under deadline pressure.

Strong verbal communications, ability to visually proof documents and computer data entry skills.  Must be able to travel out of town and operate in a variety of public environments.

Essential Functions

1. Research and establish relationships with potential meal vendors for the East Coast History Division.

2. Negotiate rates.

3. Maintain meal directory for assigned areas.

4. Process meal arrangements, make reservations, obtain confirmations, and oversee payment of invoices for assigned cities.

5. Be a good customer to vendors through frequent communication and fairness in bookings.

6. Maintain a system for quality control; provide feedback to vendors.

7. Spend time with each restaurant manager, educating them about WorldStrides operations, value proposition and customer service philosophy.

8. Develop cost effective methods of improving quality.

 Additional Responsibilities

1. Maintain familiarity with meal locations so as to serve as an effective resource for staff.

2. Scan itineraries for logistics of meal scheduling.

3. Have checks and balances in place to prevent overbooking of individual meal locations.

4. Maintain clear communication with Account Managers.

5. Look for ways to maximize financial resources by renegotiating contracts or other arrangements.

6. Continually seek out ways to improve internal systems for efficiency and usefulness.

7. On-site coordinating for a number of days to be determined by your supervisor (not to exceed 15 days).

8. Additional duties may be assigned.

Standard Department Member Responsibilities

1. Facilitate and/or perform training of staff members as requested.  Establish and update a training manual covering all functions of area of expertise.

2. Maintain accurate and up-to-date documentation.

3. Foster communication within the department, with other departments and with management.

4. Maintain knowledge of company policies and procedures so as to serve as an effective staff member.

5. Support company policies and management decisions with a sense of urgency and professionalism.

6. Seek out and participate in internal and external programs that facilitate personal and professional growth.

7. Track days off; write and deliver self-performance appraisals to the Operations Division Head on an annual basis.

8. Identify and discuss personal and professional growth goals with the Operations Division Head.

To apply click on the link below:

http://tbe.taleo.net/NA7/ats/careers/requisition.jsp?org=WORLDSTRIDES&cws=1&rid=79

Or mail resume to:

WorldStrides

590 Peter Jefferson Parkway

Att: Human Resources

Suite 300

Charlottesville, VA  22911