Purchasing Card Administrator

Job Summary: Process and manage records for high volume employee-based MasterCard program. Receive, issue and manage highly confidential materials. Ensure policy and procedure compliance within established limits.  Job Responsibilities:· Receive and process all application and maintenance forms for participation in the Company’s Purchasing Card program· Communicate with sponsoring bank and cardholders regarding Purchasing Card program issues and concerns· Provide reports to Company management as requested· Through on-line helps and web-based training manuals, teach employees to create reports, review transactions, allocate expenses, etc.· Maintain the Purchasing Card Web Site on a timely basis· Audit Purchasing Card receipts to ensure policy and procedure compliance · Maintain accurate records · Provide written communications regarding non-compliance to management and cardholders in a timely manner· Notify GE IT or KLC IT of issues with software data to ensure accurate reporting and analysis· Maintain the GE  P-Card Program.· Maintain strong working relationship with software support to assure accuracy and integrity of data· Continually analyze the system for accuracy, completeness, exceptions, and reporting opportunities· Monitor software enhancements and prepare appropriate communications to cardholdersEssential Functions:· Reasoning ability to determine proper handling/processing of documents· Ability to verbally communicate to work team, department management, cardholders, and company management regarding Purchasing Card program· Computer aptitude required to research data base, maintain Purchasing Card program data, and augment data base to meet changing corporate structure(s) to complete assigned work· Ability to process assigned tasks in a timely and accurate manner Non-essential Functions:· Other related duties as assigned· Participate in sponsoring bank’s semi-annual training sessions to maintain knowledge base and assure best practices (as allowed by budget and management limitations)· Participate in Regional and National Purchasing Card associations to ascertain best practices, improved utilization, and create networking opportunities Adaptability Requirements:   High—Position requires a high degree of adaptability.  Incumbent will be faced with a variety of issues on a day-to-day basis and will be expected to respond to these issues appropriately.   Working Conditions:  Work is primarily performed in an office environment with extended periods of sitting, keyboarding. Experience and Education: High school diploma or equivalent required.  A minimum of three to five years general office  and accounting experience preferred.  Adaptability and flexibility required as job assignments may vary based upon department needs, incumbent’s skills, and job assignment allowances.  Multi-tasking ability a necessity along with high volume processing ability. Be a self motivator and work independently. Be able to prioritize job tasks. Knowledge, Skills, and Abilities:  · Working knowledge of general office practices· Proficient Excel experience required; Word experience preferred· Ability to use a computer and learn new software research techniques.  · Must be adaptable to change and be able to handle volume-based work load· Good oral communication skills required; strong written skills required· Knowledge of basic accounting practices· Basic knowledge of ORACLE preferred· Strong customer service skills· Strong phone skills· Strong Training skills· Strong Auditing skills We offer a comprehensive benefits package, childcare discount and more! To apply for this position, please click the Apply Now button. To see a list of all of our current openings, please visit our website at http://knowledgelearning.careers.. Knowledge Learning Corporation is proud to be an Equal Opportunity Employer. *CB*