Staff Assistant III - Specialist (Staff Assistant)

Requisition Number 33668

Title: Staff Assistant III - Specialist (Staff Assistant)

School/Unit: University Administration

Department: Allston Development Group

Location: Cambridge

 

Duties And Responsibilities:

 

Reports to the Chief of Staff & is a member of the office support team that provides professional administrative support for the Allston Development Group's staff & activities. Duties include scheduling & coordinating all logistics for complex meetings & events; maintaining calendars; managing mail; answering phones with follow-through. Drafting & reviewing documents; distributing/tracking correspondence & reports; creating & maintaining files & file-tracking systems; verifying & entering complex data; managing invoice payments & staff reimbursements. Assisting with the production of presentation materials (written & electronic) & packages for executives & consultants; attending meetings to take meeting notes & track next steps & assignments; managing special projects including web-based research. Has primary responsibility for greeting visitors and directing phone calls to the main ADG line. Other duties as assigned.

 

 

Required Education, Experience and Skills:

 

Basic Qualifications: 3 years relevant professional administrative experience. Additional Qualifications: Bachelors degree preferred. Self-starter who can carry out complex tasks with minimal supervision & be able to work independently & as a team player. Must be detail oriented, very organized, able to prioritize competing demands, manage multiple tasks, and meet deadlines. Able to handle confidential information with discretion. Excellent interpersonal & customer service skills. Highly-professional verbal & written communication skills. Strong Word, Excel, & Power Point skills. Interest in planning or real estate development a plus. A motivated & high-energy person who takes initiative is the ideal candidate.

 

Harvard University requires pre-employment reference and background screening.

 

Harvard University is an Affirmative Action/Equal Opportunity Employer.

 

If you would like to see a full description of this position or would like to apply for this job opportunity, please submit a resume and cover letter on-line (copy and paste the following link into your browser): http://jobs.harvard.edu/jobs/summ_req?in_post_id=37750