Vice President Business Services

VENTURA COUNTY COMMUNITY COLLEGE DISTRICT




Position Information




Official Title

Vice President Business Services  




Posting Number

0600633  




Position:

Full Time  




Percent Position:

100  




Months

12  




Job Category

Management  




Brief Description:

Under the direction of the President, the Vice President of Business Services serves as the college's chief financial officer. The Vice President works in conjunction with assigned managers and supervisors; directs, coordinates and supervises various administrative and business service functions of the college, maintenance of the college physical plant, and facilities planning, development, and construction.




Departments reporting to the Vice President include: Bookstore, Campus Technology; Fiscal Services; Food Services; Maintenance and Operations; Student Business Office.  

Job Duties: Perform duties of program budget officer in the allocation and expenditure of district funds; provide for proper accounting of college accounting activities and programs; supervise the development and administration of the college budget. E




Monitor expenditures to ensure that budget limits are maintained and ensure the establishment of appropriate internal control procedures; adhere to operational and program guidelines; provide written and oral reports to the college president, management, constituency leaders, and the college faculty and staff as required, as well as to district management. E




Maintain accurate records of expenditures for all college program activities; monitor and maintain controls over college cashiering and Student Business Office functions; compile, analyze, audit, and prepare data for periodic and year-end reports. E




Oversee property maintenance and campus safety, facilities use, reprographics, bookstore, cafeteria, campus operations, campus information technology, Student Business Office, student employment process, campus telephone, mail and building security systems; assure compliance with financial/business and contractual obligations. E




Assure district and student body expenditures conform to policies and regulations; maintain records and reports on all areas of responsibility; recommend changes or improvement. E




Coordinate the college building, capital construction, facilities and grounds program in conjunction with lead college staff and District Service Center representatives. E




Develop and maintain the college Five Year Capital Construction Plan, the Initial and Final Project Proposals (IPP and FPP), the Facilities Master Plan, and development of the project plans. E




Work with college faculty and staff in the renovation and construction of facilities; serve as liaison with district administration, architects and contractors to plan, develop, and construct campus facilities. E




Oversee development of the college Space Inventory Plan, the Five Year Scheduled Maintenance Plan and submission of the Scheduled Maintenance Project Funding Proposal. E




Coordinate and implement the district's risk management program and all programs related to the safety of employees and students. Implement other environmental compliance programs; serve as the college safety officer; monitor and implement projects to meet ADA requirements. E




Participate as a member of the management team by providing business and professional advice for use in making decisions and establishing the priorities, goals, and objectives of the college. E




Chair or co-chair the college committees responsible for budget planning and allocation of campus financial resources and directly supervise the development and administration of the college budget and campus environment; analyze financial data and recommend optimal use of college resources. E




Design, implement, and maintain information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, personnel and materials requests. E




Serve on district-wide participatory governance and budget development committees. E




Participate in hiring, evaluation, retention, or dismissal of members of the Business Services staff and make appropriate recommendations to the College President. E




Perform other duties as assigned.




E=essential duty  




Minimum Qualifications

Any combination equivalent to a Master's Degree or equivalent from an accredited college or university in business administration, accounting, finance, or related field and five years of fiscal management experience encompassing budget development/management, and facilities management in the public sector. Experience in K-12, community college or university, or large non-profit is preferred.  




Knowledge Of:

Principles and practices of financial business management, supervision and facilities management

Principles of public administration and accounting management

District organization, operations, policies, and objectives

Oral and written communications skills

Applicable sections of the State Education Code, Health & Safety Codes, local, state, and federal laws, rules, and regulations governing assigned area

Contract law as applicable to California Community Colleges

Complexity of functions and impacts of college operations

Modern office practices, procedures, and equipment, and record-keeping techniques

Personnel management, supervision and training

Finance, budget and accounting management  




Ability To:

Relate professional knowledge to the needs and characteristics of the college environment

Understand and interpret labor agreements and district policies and procedures

Understand and follow oral and written directions

Establish and maintain effective working relationships

Plan, schedule, and supervise work

Maintain records and prepare reports

Communicate effectively both orally and in writing with diverse constituencies, within and outside the district

Develop and manage a diverse program area, and offer clear leadership

Manage operations of business and facilities

Establish and maintain effective and cooperative working relationships with administrators, staff, contractors and other support personnel

Analyze situations accurately and take effective courses of action  




Physical Abilities

Hearing and speaking to exchange information and make presentations  




Requested Start Date:

08/01/2008  




Work Week/Hours 

8:00 am to 5:00 pm Monday thru Friday

This 12 month, 100% position is located at Ventura College  




Closing Date

05-15-2008




Required Applicant Documents

Resume

Letter of Application  




Required Selection Process:

Applicants must submit the following materials:

1. A completed District application for management employment.

2. A resume, including education, experience, and qualifications.

3. A letter of application that addresses the knowledge and ability competencies listed in this position announcement.




Application materials will be screened by a committee of subject matter experts, who will recommend candidates for participation in the oral examination process. Appearance before the oral examination committee will be limited to the candidates with the highest screening scores.




Upon completion of the examinations, the open / promotional eligibility list will be compiled by combining the screening score, oral score, and the applicable seniority and veteran's credits, if any. Certification of the candidates, for the *senior administrative position, will be made from an unranked eligibility list. This eligibility list will be used to fill the current vacancy and any future vacancies up to one year from the date of the oral examination.




Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the closing date stated on the announcement. Those applicants needing such accommodations should document this request, including an explanation as to the type and extent of accommodation needed to participate in the selection process.




The Ventura County Community College District is an equal opportunity institution and does not discriminate on the basis of race, color, gender, national origin, disability, marital status, sexual orientation, or Vietnam-era veteran status.  

Salary Range: $8,779 - $11,765




New employees may request salary placement above step one based on directly related experience, which exceeds the minimum qualifications for the classification. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying experience and applicable Collective Bargaining Agreements and/or Personnel Commission Rules.  




Special Instructions to Applicants

All application materials MUST be submitted by the closing date or your application will be considered incomplete and will not be submitted to the screening committee.  




Starting Salary:

Based on experience

New employees may request salary placement above step one based on directly related experience which exceeds the minimum qualifications for the classification. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying experience and applicable Collective Bargaining Agreements and/or Personnel Commission Rules. 




How to apply:

To apply and see a full job description, please visit our website at: http://jobs.vcccd.edu




EOE










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