Documentation Control Supervisor

The primary responsibility of this position is ensuring that the Documentation Control Department is operating at high efficiency and in accordance to predetermined written/verbal instructions.  In addition, work on tasks and projects, which involve improving accuracy, productivity, and efficiency of controlled information.

 

He/She is responsible for assisting the functions of the Documentation Control Administrator in maintaining and updating  “sensitiveâ€� records/documents within Niles Audio Corporation and its vendors.

 

These records/documents are controlled with electronic databases/spreadsheets/files, and physical file cabinets.  These are documents and records vital for Manufacturing, purchasing, selling, defining, inspecting and repairing Niles products.



Essential Duties and Responsibilities Include the Following:

 

 

? Supervise all responsibilities of Documentation Control (see below).

 

? Create and revise all department procedures, work instructions, and forms applicable to the current functions of Documentation Control.

 

? Coordinate and maintain accuracy of controlled materials, processes, procedures, or applications of products through Engineering Change Orders (ECOs) and Manufacturing Engineering Memorandums (MEMs).  This involves understanding the interrelation between different categories of product development and the type of documents affected/required with each product.

 

? Post changes to computerized or manual control records, released documents, and notify affected departments via reports, meetings and e-mails.

 

? Maintain accuracy of computerized part information (Item file) and product structure/Bill Of Materials (BOM).

 

? Maintain history of active and obsolete manufacturing documents

 

? Maintain database of procedures, work instructions, engineering drawings, test procedures, and inspection procedures.



? Audit company controlled documents (i.e. policies, procedures, work instructions, forms, specification control drawings, etc.) to ensure corporate compliance to predetermined specifications.

 

? Training and maintenance of a documentation system compliant to the requirements of ISO-9001.