Administrative Assistant, Land (JR#1770)

Profile Statements Nexen Petroleum U.S.A. Inc. is an oil and gas exploration and production company with operations in the Gulf of Mexico, one of the most attractive hydrocarbon basins in the world.  We have a management team noted for its technical expertise, an incomparable asset suite and the financial support of Nexen Inc., one of Canada's largest international oil and gas exploration and production companies. Position Overview Under the general supervision of the Land Manager, provides administrative support to members of the department, as required. Comp Work Statement This position is eligible for Nexen's Compressed Work Schedule program (CWS). This program provides flexibility in work hours to assist employees in balancing their work and personal lives. CWS participants work eight hours and 15 minutes per day and earn two Fridays off per month, for a total of 24 days off annually. Job Duties/Responsibilities - Prepares letters and other correspondence.
- Coordinates travel arrangements and maintains travel schedules for department personnel.
- Executes and distributes copies and faxes as required.
- Organizes meetings including arranging for meeting space or conference rooms.
- Sorts and distributes mail and prepares outgoing mail.
- Sets up and maintains contract obligation calendar.
- Handles document management for timesheets.
- Oversees document management for Confidentiality Agreements.
- Constructs and maintains land and legal files.
- Circulates documents for review and approvals as necessary. Education/Experience High school diploma or equivalent is required, with a minimum of 3 years¿ experience as an Administrative Assistant or in a similar role.  Certification from a secretarial school or college is preferred. Core Competencies Adaptability/Managing Change: Ability to embrace new technologies, meet emerging market demands, respond effectively to changing conditions, apply continuous improvement techniques and create new business opportunities.

Leadership: Ability to achieve desired results by encouraging and supporting the contributions of others possession of required knowledge, skills and experience to work effectively with others throughout the organization.

Teamwork: Knowledge, skill and ability to work effectively with others to achieve optimal collective results.

Communication: Ability to speak and write clearly and succinctly in a variety of settings and styles; ability to secure information, listen effectively and get messages across that have the desired effect.

Global Cultural Sensitivity: Ability to work successfully in any community by effectively handling cultural, political and economic differences.

Technical/Operating Skills: Possession of appropriate technical and operational knowledge, skills and experience to ensure performance at a high level of accomplishment.

Initiative: Think critically and act logically to evaluate situations and generates required steps to ensure success.

Total Business Understanding: Knowledge and expertise in formulating competitive strategies and managing policies, practices, trends and information affecting the total business. Closing Statement  PLEASE APPLY ONLINE AT WWW.NEXENINC.COM