O&M Administrative Assistant II

Johnson Controls is a world-class employer where ingenuity and excellence are welcome. As a diversified, industrial growth company, we have achieved increased sales for 61 consecutive years. And we do everything possible to value, challenge and reward our employees. Our people enjoy working for a successful company that offers leadership development from within, a commitment to diversity and inclusion, competitive salaries and benefits – and more. At Johnson Controls, you’ll be challenged to innovate and encouraged to apply your talent and knowledge. And you will be well-rewarded for delivering results.A U.S. Fortune 70 company, Johnson Controls is a global leader in creating smart environments, and bringing ingenuity to the places where people live, work and travel. We design and produce automotive interiors that help make the driving experience more comfortable, safe and enjoyable. Products and services from Johnson Controls also enhance the comfort, safety and energy-efficiency of buildings. We also are the world’s leading supplier of batteries used in automobiles, including conventional cars and trucks, as well as hybrid-electric vehicles. Johnson Controls has been recognized consistently as one of the world’s best-managed companies. Editors at Forbes magazine recently had this to say about our company: “Johnson Controls’ growth and profitability qualify it squarely for our list of the best-managed companies in the United States.”The global Johnson Controls community includes more than 140,000 employees in 75 countries and six continents. Enabling our people to develop, succeed and excel – and ensuring their health, safety and well-being – are critically important to us. We value teamwork, integrity and diversity. And we welcome anyone who shares our commitment to ingenuity and excellence.EOE/AA EmployerPerform general office duties for Operations&Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Worker's Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS). PRINCIPAL DUTIES: Type various forms of correspondence, forms and reports from records, rough drafts or various sources. Post information to records and logs. Perform simple account balancing and reconciling. Organize and maintain various filing systems. Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information. Operate office equipment including typewriter, computer, facsimile and copy machine. Proofread work for errors and make corrections as needed. Create and maintain CMMS database including equipment history and status, generation of workorders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system. Perform other duties necessary to provide general administrative support to the O&M team.High school diploma or equivalent education. Three years related experience or equivalent combination of education and experience. Proficiency in Microsoft Word, spreadsheets and data entry required. Must be a team player and committed to working in a quality environment. Ability to type a minimum of 50 w.p.m. accurately. Demonstrates exceptional customer service skills. Excellent verbal and written communications skills required. Perform sensitive and confidential tasks. Assist with scheduling and organizing project activities including meetings, training, etc.