ADMINISTRATIVE ASSISTANT - 4015

ADMINISTRATIVE ASSISTANT

Location:Houston, TX HST 

 

About IPS
Invensys Process Systems (IPS) provides products, services and solutions for the automation and optimization of plant operation and is at the forefront of technological innovation. It serves process industries such as oil and gas, hydrocarbons, chemicals, power and utilities, metals and mining, and also the discrete and hybrid manufacturing sectors such as pharmaceutical, biotech, healthcare and life sciences. Its engineering services and technologies help production facilities across the world and across many different industries achieve more productivity, more efficiency and greater safety. IPS also provides regulatory compliance and business solutions and services for the pharmaceutical, biotech, healthcare and life sciences industries.


The IPS Solutions Portfolio
IPS provides world class results by applying an array of products, services and solutions throughout our clients' process automation needs to deliver real, measurable performance improvements.

IPS contains some of the market’s leading brands. Foxboro produces intelligent field instrumentation, distributed control systems (DCS), and supervisory control and data acquisition (SCADA) systems which are well-respected throughout the world. Our Triconex™ products are based on industry-leading Triple-Modular Redundant (TMR) industrial safety-shutdown technology for critical control and turbomachinery applications. SimSci-Esscor is the leader in development and deployment of advanced plant and process simulation software and systems, while the Avantis® brand provides comprehensive enterprise asset management software (EAM) solutions.

It is the responsibility of the IPS Strategic Sales Center (SSC) Proposal Support Specialist to provide proposal preparation support to the Bid Manager and other members of the SSC team. The Proposal Support Specialist is accountable for producing professional proposal collateral for presentation to the client.



The Position: Proposal Support Specialist
The IPS Strategic Sales Center (SSC) Proposal Support Specialist has responsibility for preparing all proposal collateral produced for strategic pursuits.

Responsibilities

The Proposal Support Specialist provides tactical and process support to relieve the SSC staff of the administrative details associated with proposal documentation and collateral. This detail-oriented individual will coordinate the compilation and production of documentation required to develop proposal documents that meet and exceed customer expectations.

The Proposal Support Specialist is often called upon to handle confidential information. This individual must be able to quickly respond to requests made and be able to operate standard computer software packages and office equipment. This position requires thorough knowledge of office routines, the organization, programs and procedures pertaining to the work of the Strategic Sales Center. As a highly skilled specialist, the Proposal Support Specialist completes complex tasks, often critical and confidential in nature, in creative and effective ways.

Regularly interacts with the SSC team and managers and professionals in other parts of IPS. Reports to and takes direction from the SSC Bid Manager.

Job Essential Functions
The IPS Proposal Support Specialist is responsible for supporting the proposal preparation efforts of the SSC.

Other job essential functions include, but are not limited to, the following:
• Handles all production of proposals for the SSC, including printing and binding proposal documents
• Provides specialized administrative support to relieve staff and managers of complex details
• Is knowledgeable of corporate policy and SSC processes and procedures
• Regularly originates and maintains highly complex material related to proposal collateral
• Works on assignments using considerable initiative
• Acts both independently and as part of a team to determine methods and procedures on new assignments
• Interface other IPS functional personnel, as needed in support of the SSC staff members
• Maintain detailed documentation of the proposal and order entry process and associated support responsibilities

Career Development
The career development opportunities for IPS Proposal Support Specialists are outstanding. The SSC Proposal Support Specialist has the opportunity to deepen and broaden their skills to move into Sales Support, Proposals or Project Administrator roles within IPS.

Proposal Support Specialist, Individual Profile
Education:
Associates degree or some college preferred.

Experience:
• Minimum 3 years of proven success in administrative support, preferably within a proposal preparation role
• Must have experience in a fast-paced, high-volume document production environment
• Excellent written and verbal communication skills and interpersonal skills
• Ability to work as part of a team
• Advanced skills in MS Excel, Word and Powerpoint
• Experience creating proposals for strategic global clients preferred

Professional Skills:
1. Organized – Works in a systematic manner to ensure tasks are performed efficiently with a minimum use of resources, time or effort.
2. Communications – Uses various communication methods to ensure the entire pursuit team is apprised of important information.

Personal Attributes:
1. Decisive – appropriately pursues business objectives with a bias for action and getting things done.
2. Change Resilient/Adaptable – highly organized, disciplined, and handles complex, ambiguous or stressful situations in a calm, professional manner.
3. Judgment – Sizes up situations quickly, is practical, knows the right things to do and when to do them.

 

  Please send your resume to cv.mtl@ips.invensys.com  
  **** PLEASE MENTION "# 4015 " IN THE SUBJECT FIELD ****