Group Secretary

Position Description:

Will provide secretarial support for a very active Group Office and provide for the administrative needs of a large technical staff. Will use SAP to enter and track a large quantity of shopping carts, enter weekly time reports, staff vacation reports, work orders and ship order requests. Will assist technical staff with extensive and sometimes complex domestic and foreign travel arrangements. Will process release review papers. Should have a broad knowledge of Laboratory administrative and security procedures. Must have the ability to compose and format documents, work under pressure, and use good judgment. Must be able to coordinate meetings and security clearances for staff and visiting sponsors. Will maintain Outlook calendars, answer phones, take accurate messages, handle mail, and receive visitors. There will be regular interactions with Laboratory personnel and sponsors. Will be responsible for handling classified documentation. Will work with Human Resources and use candidate tracking tools to screen potential candidates for technical positions, schedule interviews, and track offers to successful candidates. Must be able to create and maintain computer spreadsheets, organize and maintain the office’s hardcopy and electronic files in an up-to-date order, handle multiple assignments, set priorities, and meet schedule deadlines with minimal supervision in a fast-paced environment. Requirements: High School graduate, with at least 4.5 years of directly related secretarial/administrative experienceHigh proficiency in SAP, Microsoft Office, Microsoft Outlook and excellent general computer skillsExcellent verbal and written communication skills, strong interpersonal and organizational skills along with close attention to detailDemonstrated abilities in prioritizing, success in handling multiple concurrent tasks, and the ability to work in a team environmentAbility to work independently, quickly,and flexibly with minimal supervision.Ability to obtain, and maintain, a Top Secret Clearance is required.