Office Manager Assistant

This position will report to the Office Manager/Controller of an engineering firm in the midtown area. We are growing and need a multi tasker with accounting and administrative background. The Office Management Assistant sets a positive outlook for the office environment. The tasks require answering of phones, passing calls to the proper people, or taking messages, passing information on via e-mail and written messages when needed. Keeping inventory of office supplies, typing, filing, organizing the office, and creating forms needed to streamline office procedures. Payroll processing utilizing Quickbooks Pro and Assisted Payroll Service. Account Payable (A/P) and Account Receivable including: data entry for customers, tracking customer costs, filing job information in customer files, invoicing of customers and collections. Shipping and handling parts which are ordered, received and routed to the correct engineer. Assistance in quarterly Sales Tax processing and reporting. Responsibility for the office: ensuring office coverage during work hours. Assitance in the basic functions of Human Resources. Involvement in preparing for interviewing, testing and the hiring new employees, setting up new employees with all needed forms, supplies and desk space for their position and productivity.  Reporting any office or employee disturbance to Management. In handling, sorting and routing mail: a direct communication with upper management (i.e. the Treasurer) on all governmental regulation and procedural updates or changes for: city, county, state and federal.  The Bookeeper: Office Management Assistant is ever on the alert to anything that would disrupt and slow the smooth operations and ultimate production of the firm.

Spelling and grammar accuracy is needed. This position would also include in assisting the Treasure, Office Manager, and all Other Employees. This would be done by having excellent communication skills, being computer literate, detail oriented, organized and professional to the end that all our contacts with our customers, venders and each other stay positive with a professional manner are produced of at high quantity and volume.