Human Resources Assistant

Reporting to the Senior Director, Human Resources, this position provides general administrative support to the Human Resources Department.  Specific responsibilities include:

 

·        Serve as first point of contact for general Human Resources phone inquiries.

·        Provide scheduling assistance for the Senior Director, Human Resources and the Human Resources Manager.  Provide back-up scheduling and phone support to the Chief Administrative Officer.

·        Manage attendance tracking for administrative staff.  Track and follow-up on timesheets from departments, input into Human Resources system and provide summaries to Accounting, when needed. 

·        Manage the entering of new hires, terminations and changes into the Human Resources information system and serve as a liaison with Payroll in the coordination of necessary paperwork.  

·        Provide benefits support by enrolling and terminating coverage in medical, dental and life insurance plans.  Assist employees in resolving insurance related issues.

·        Assist with the recruitment process including, advertising positions with external sources, reviewing resumes, contacting candidates and preparing follow-up correspondence.

·        Assist in the preparation of pension reports.

·        Manage and maintain the personnel files, ensuring that all paperwork is filed in a timely fashion and easily accessible to the Human Resources staff.

·        Process invoices for the Human Resources department.

·        Increase the utility of the new Human Resources system and provide assistance to employees with navigating through the system.

·        Provide support special projects and other areas of Human Resources, as needed.





REQUIRED QUALIFICATIONS:

·        Minimum 2 years office experience; familiarity with and or experience working in Human Resources preferred.  Experience in a non-profit environment is a plus.

·        Must be diplomatic and able to communicate effectively with all levels of employees and management.

·        Must be organized, detail-oriented and able to juggle multiple projects simultaneously.

·        Ability to work independently and under pressure of deadlines.

·        Must be respectful of confidentiality.

·        Must have excellent oral, written and interpersonal skills.

·        Excellent computer skills including Word, Excel, and familiarity with database programs.