Asset Transfer Coordinator

Position Description:

Responsible for the accurate and efficient transfer of assets between client and custodian.  Responsible for the coordination of account closures with custodian and clients.  Reviews trades made by the Portfolio Analyst and the accuracy of data input within the portfolio system.  Performs quality checks for new securities input by Operations Specialist.

Position Responsibilities:

o  Facilitate and manages all client asset transfers with client and custodian.

o  Coordinating and, funding of new accounts

o  Closing custodial accounts.

o  Initiating wire transactions, payment cycles, journal transactions, and ACH transmissions.

o  Coordinates communication between custodian and Kaspick & Company.

o  Tracks and performs the monthly audit of new securities

o  Troubleshoots issues between Custodian, client and client teams.

o  Participates in company wide initiates, i.e. Workflow, procedures, and asset inflow/outflow audits.

o  Ensures the accuracy of the data input into the portfolio accounting system.

o  Ensures accuracy of trade alerts and the data input into the portfolio trading system.

o  Responsible for various cycle ending production processes that would feed data for reporting, billing, and payments.

o  Participates in documenting policies with regards to management and trust fees.

o  Responsible for updating Trading-related exhibits on a monthly, quarterly and/or annual basis.

o  Supports the Trading group by providing high/low cash reports, fund price performance, transfer status, and more.

o  Performs quality checks on trades input into Halon, Archive and Enfuego.

o  Other various quarter-end and trading projects.

 

v  Client Relationship:

o  Is key facilitator for communication between the custodian and the client for asset transfers.

o   Facilitates and monitors the closing of client accounts.

o   Responsible for the Tax ID assignment of new trusts with the IRS.

v  Financial:

o  Facilitates a successful transfer of assets in and out of custodial accounts.  Delays or issues would reflect incorrect balances at Schwab.

o  Coordination of asset transfer reflects on the quality of our customer service.

v  Planning :

o  Contributes to operations policy and procedures.

o  Participates in company wide initiatives for new products and services.

 

 The Ideal Candidate:

ü The ideal candidate has an  Associates degree in Business, Finance, Accounting or related field required.  Bachelor’s degree in Business, Finance, Accounting or related field desired. At  least one to two years experience in investment/brokerage industry.  One to two years’ customer service experience desired.  Knowledge of asset transfers vehicles, financial assets required.  Excellent organizational.  Strong written and verbal communication skills required.  Ability to work in high-pressure and deadline driven environment.  Experience with Microsoft Excel, Word, and Access required.  Experience with Axys portfolio accounting system preferred.