Assistant to Chief Administrative Officer--Private Equity

 

A well established San Francisco private equity firm seeks an assistant to support its Chief Administrative Officer (“CAO”) in all aspects of administration for the firm’s three offices (two domestic and one international).  Candidates must have a college degree with at least three years of relevant experience.  Competitive salary and benefits offered.

 

Key Responsibilities will include, but are not limited to, the following:

 

·  Payroll processing and administration – experience with ADP payroll processing highly desired;

·  Salary and benefits processing and administration;

·  401(k) plan processing and administration;

·  Coordinate backup coverage for executive assistants and other office staff;

·  Assist with hiring process and orientation;

·  Assist with organizing and maintaining administrative and personnel files;

·  Along with Office Services Coordinator, manage and maintain records located in off site storage.  Assist in effort to review files in off site storage and destroy files in compliance with document retention and destruction policy;

·  Assist with planning social events for office;

·  Assist accounting department as needed;

·  Assist with facilities issues as needed;

·  Serve as backup to all office functions, such as reception and office services as needed;

·  Answer phones and assist with managing calendar of CAO; and

·  Other duties as needed.

 

Requirements:

 

·  Bachelor’s degree required.

·  3 to 5 years of relevant experience; ADP payroll processing experience highly desired.

·  Strong technical skills, including working easily with numbers and complicated spreadsheets.

·  Advanced proficiency in Excel, Outlook and Word.

·  Very flexible and willing to work within constantly changing priorities with positive attitude.

·  Very detail-oriented with outstanding organizational skills.

·  Excellent verbal and written communication skills.

·  Able to exercise highest level of confidentiality and discretion.Able to demonstrate good judgment and make timely and sound decisions.Able to work independently but also deal effectively with a diversity of individuals at all organizational levels.

·  Able to work well in a fast paced organization.