Budget Coordinator - Pharmaceutical Advertising

Budget Coordinator - Pharmaceutical Advertising

 

ICC (Integrated Communications Corp), a smart, award-winning pharmaceutical advertising and communications agency with major clients, has an opportunity in our main Parsippany office for an experienced Budget Coordinator.

 

The Budget Coordinator acts as a liaison between Account Services, the Client and Finance to facilitate all financial administrative functions related to servicing the client.  

 

Responsibilities:

 

·  Maintain positive relationships with all parties and be able to communicate effectively, internally and with the Client

·  Proactively track actual costs vs. estimate to prevent job overruns and write-offs.  Alert appropriate personnel on need for job re-estimate as required

·  Work with Billing to ensure all invoices are timely, all job related invoices are received and posted to jobs and jobs are closed as quickly as possible

·  Track open receivables and follow up with Account Services and Client

·  Track missing paperwork relating to job approvals.  Keep revenue deferral to minimum levels

·  Prepare budget reports as well as any other special client requests for information and reporting

·  Monitor actual hours vs. retainer.  Direct Billing on amount to bill

·  Handle all Client financial administrative inquiries and implement any special procedures

·  Communicate financial job status to Account Services

·  Run FCS meetings weekly

·  Prepare year end accrual reports for all Clients

·  Train on all aspects of Donovan software system as required

·  Other related duties as assigned

·  SOX and contract implementation

 

Qualifying for this position normally requires the following:

 

·  College Degree in Finance, Accounting or Marketing and/or prior experience in financial capacity in advertising industry

·  Computer literate with knowledge of Microsoft Excel and Word

 

We offer a competitive salary and a generous, comprehensive benefit plan including a strong 401K plan. 

 

Please email resume to: hrjobs@icclink.com

Please reference Budget Coordinator in the subject line.

ICC

5 Sylvan Way, Parsippany, NJ 07054