Human Resources Administrative Assistant

Administrative Assistant

Milwaukee, WI

 

From our beginnings at the height of the California Gold Rush, to our strength as the driving force in the armored transportation industry, we’re providing new ways to explore frontiers each day.  With over 8,000 employees nationwide, we are continuing to grow our World-Class workforce and want World-Class individuals to come join our Team

 

We are seeking an Administrative Assistant to provide leadership and direction for our Milwaukee, WI Branch.

 

The Administrative Assistant will be responsible for, but not limited to, the following:



GENERAL DUTIES

· Answers all incoming calls timely, professionally and courteously. Assures that each incoming call received during regular business hours is answered by a Loomis employee.

· Distributes incoming faxes to appropriate party as they come in.

· Directs calls to the appropriate department and/or person.

· Handles all aspects of word processing including formatting and proofreading with speed and accuracy.

· Works closely with Branch Manager, Human Resource Manager, for correspondence and other projects as required.

· Schedules all travel arrangements for employees and new hires, including airfare, rental car / other transportation, and hotel reservations.

· Completes filing for Human Resource including paperwork for new hires, completed new hire packets to region and D.O.T. files to J&J Safety, vacation requests, and other misc. HR paperwork as assigned

· Orders and maintains office supplies.

· Prioritizes and organizes duties to meet daily, weekly and monthly requirements as set by Area General Manager, Branch Manager, Area Operations Manager, Area Human Resources Manager and Area Controller.

· Open, distribute and process US Mail / DHL

· Maintain Birthday and Anniversary Program

· Performs other duties as assigned or prescribed by the Area General Manager, Area Operations Manager, Area Human Resources Manager or Area Controller.

 

 SKILLS AND QUALIFICATIONS:

· Working knowledge of Microsoft Office programs including Word and Excel.

· Professional, courteous and tactful phone and people relations, both internally and externally

· Work well individually and as a team player exhibiting a positive attitude

· Ability to problem solve with accuracy and detail

· Ability to work efficiently and effectively in a multi-faceted environment requiring little or no supervision

· Ability to identify and maintain confidential matters in all aspects of the business

 

Apply On Line at: www.work4loomis.com

Loomis is an equal opportunity employer and a drug free workplace.