Office Administrator

Office Administrator REPORTS TO: CFO 
SUMMARY: The Office Administrator will be responsible for a variety of tasks.
DUTIES AND RESPONSIBILITIES:



This position provides general administrative support to a department or group of professionals.  In addition, you will assist staff with planning and preparation of dept/ function specific assignments and projects.Assist with the completion and filings for the organization  Coordination of publication orders, including the processing of checks for payment, and preparing an acknowledgement for orders fulfilled Processing check and credit card requests and file receipts accordingly Processing incoming bills and outgoing checks Provide assistance as needed with research for products and services product development Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff.  Make sure the office is kept in orderly and clean fashion Assist with review of administrative procedures and development of systems to assure compliance by all staff Staff liaison for ongoing tenant/landlord matters Maintain inventory for office supplies, and computer software Assist with research and cost comparisons for vendors to maintain cost effectiveness and quality, including technology and computer support Maintain master calendar of in-house meetings General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing Booking travel and hotel arrangements as needed Coordinate materials for meetings and training sessions and other activities of the organization Maintain and update database as needed Receive and distribute all incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution  Assist in preparation of materials for the board of directors Lead person in providing support of mailings or coordinating bulk mailing processes Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics) Assist in the update of the website Provides administrative support to staff for copying, faxing and large-scale mailings Maintenance of library and classification and filing of new items Responding to staff requests for administrative support as needed Perform other duties and responsibilities as requested Support CFO with various accounting projects

QUALIFICATIONS: Minimum three years office administrative support experience is preferred  Some college preferred  Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel

BENEFITS:  Salary commensurate with experience, excellent benefits, including health insurance, vacation, and generous holiday schedules. 



MPI is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity