Receptionist/Secretary

Job Purpose:

Enhances effectiveness by providing information management support.



Duties:

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.



* Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.



* Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.



* Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.



* Maintains customer confidence and protects operations by keeping information confidential.



* Prepares reports by collecting information.



* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.



* Keeps equipment operational by following manufacturer instructions and established procedures.



* Secures information by completing database backups.



* Provides historical reference by utilizing filing and retrieval systems.



* Maintains technical knowledge by attending educational workshops; reading secretarial publications.



* Contributes to team effort by accomplishing related results as needed.




Skills/Qualifications:

Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Verbal Communication