Team Assistant

Company Nelson Staffing Solutions Location San Jose, CA Status Full Time, Employee Job Category DOE Contact Information Reference Code: SFCTSSJ - 33850 About The Nelson Family of Companies The Nelson Family of Companies was founded in 1970 by Chairman and CEO Gary D. Nelson, and is headquartered in Sonoma, CA. According to Staffing Industry Analysts, the company has grown into the 64th largest staffing company in the United States and is the largest independent human capital solutions company in Northern California. This solid growth recently culminated in record revenues of $377 million in 2006. The Nelson Family of Companies has been ranked as one of the "Best Places to Work" in the Greater Bay Area for the second year in a row according to an employee survey done by the publishers of the San Francisco Business Times and Silicon Valley/San Jose Business Journal. The businesses within the Nelson Family of Companies include Nelson and Associates: Provides full-time and executive search placement, as well as consultant and temporary professionals in the financial area. Nelson Technology: Provides full-time and contract recruiting in all technology areas including programming, project management, product management, testing, quality assurance, and technology architecture. Nelson Staffing: Provides consultant, executive, full-time and temporary talent in a broad range of career areas including winery operations, game software testing, legal, office administration, hospitality, customer service, marketing, non-profit, human resources, business development, and sales. NelsonJobs: Northern California’s premier job board. WorkforceLogic: Is an innovative workforce management company that provides software and services focused on risk mitigation, talent acquisition management, and contingent workforce planning. HRhome: Is an online resource for HR professionals created by HR professionals. Job Description Team Assistant We are looking for career-minded professionals for our growing and well-established client. They offer excellent benefits, competitive salary, a focus on work life balance, as well as terrific growth opportunities with their offices throughout the US and the World. As the Team Assistant, you will provide administrative support to Senior Managers, Managers, and as necessary to other team members.Responsibilities: Type and proofread all correspondence/word processing, responses, reports and spreadsheets Answer phones in a professional manner - heavy volume Prepare slide presentations and coordinate projects with Reproduction, as needed Set up conference calls as needed Prepare time & expense reports Prioritize and route action items; follow-through on completion of work Coordinate travel plans, hotels, and car service Plan and schedule meetings; maintain calendar Meet and greet high level clients and other visitors Open, organize, answer, sort and route mail; faxes File organization Provide back up support to other Team Assistants when needed The Team Assistant also partners with the Client Account Administrator (CAA) to assist Directors/Managers with financial management of engagements. Specifically, the following: Collecting billing information and bill generation; Extending, modifying, opening and closing engagement codes in a correct and timely manner; Generating GFS (Time & Expense) reports on an agreed-upon schedule, to include Net Unbilled WIP, Engagement Status Summary, Individual Responsibility WIPs, A/R Aged Trial Balance, A/R Receipts. Other administrative duties as requested Requirements: High School Diploma or some College preferred or equivalent experience. 2-4 years experience, depending on level, as an executive or administrative assistant in a professional services environment preferred Ability to work on multiple projects in a fast paced, deadline driven, ever changing environment Excellent oral and written communication skills; as well as organizational skills Strong customer service attitude Highly motivated, energetic and resourceful Excellent interpersonal skills with all levels of management and clients Ability to work independently; handle routine tasks with minimal supervision Minimum typing speed of 40-60 wpm Strong computer aptitude Experience with Microsoft Word, Excel, PowerPoint, Access, and Lotus Notes (preferred) Team player Exhibit initiative in problem solving and trouble shooting with administrative responsibilities Overtime flexibility required All Interested and Qualified Candidates Click Here to Submit Your Resume for Immediate Consideration. Thank You! Please visit our website for more Great Opportunities in Northern California! Nelson Staffing Solutions is an Equal Opportunity Employer.