PAYROLL SYSTEMS COORDINATOR

PAYROLL SYSTEMS COORDINATOR

 

MAJOR FUNCTION

The Payroll Systems Coordinator is responsible for researching, testing, and implementing all changes to the payroll system.  A Payroll Systems Coordinator operates with considerable independence.  General direction is received from the Assistant Manager or Manager of the Payroll Department.

 

GENERAL DUTIES AND RESPONSIBILITIES

Note: The below description may not be representative of all duties and responsibilities for this position.

 

Researches, tests and implements changes to the payroll system

 

·  Reviews policies, regulations, and laws which govern payroll to assure compliance of all system updates.

 

·  Creates specifications detailing the requirements of all system updates, including all reporting requirements for balancing of the payroll and for reporting to vendors.

 

·  Assists Data Center staff with interpretations of payroll issues for programming purposes.

 

·  Conducts comprehensive testing of all system updates.

 

·  Ensures that all software errors and hardware malfunctions are investigated and reported to the Data Center staff, and that all corrective action is completed and tested in a timely manner.

 

·  Conducts training for Payroll Department staff of all system updates.

 

·  Prepares user documentation outlining system updates.

 

Performs project management duties

 

·  Prepares and maintains a project time-line which identifies the tasks and assignments required for system updates.

 

·  Reviews project tasks and assignments for timeliness of completion.

 

·  Conducts and attends meetings as representative of the Comptroller's Office.

 

·  Acts as liaison between multiple departments, agencies, and vendors as a representative of the Comptroller's Office.

 

Assists in the processing of bi-weekly payroll

 

·  Prepares and calculates changes to prior payrolls.

 

·  Processes and audits Employee Change Notices.

 

·  Audits and extends payroll transmittal registers.

 

·  Performs data entry of employees' payroll exceptions and corrections.

 

Oversees Departmental Personal Computers

 

·  Coordinates and provides assistance to Payroll Department personnel in the operation of personal computers.

 

·  Develops PC programs to assist in departmental operations.

 

Performs other duties as assigned

 

 

REQUIRED MINIMUM QUALIFICATIONS

 

 TRAINING AND EDUCATION

 

·  Bachelors degree with major course work in accounting, business administration, or a related field from an accredited university..

 One year experience in implementing and/or maintaining payroll systems.

 

 KNOWLEDGE, ABILITIES AND/OR SKILLS

 

·  Ability to work flexible hours, depending upon department's needs.

 

·  Possess and maintain reliable work habits.

 

·  Familiarity with word processing and spreadsheet software.

 

·  Ability to use a computer terminal for data entry with a high degree of accuracy.

 

·  Ability to adjust readily to changes in procedures, practices, and/or assignments.

 

·  Ability to function either independently or within a team, depending upon the work assignment/project.

 

·  Ability to establish and maintain effective working relationships with peers, managers, and the public.

 

·  Ability to communicate effectively, both orally and in writing, with peers, managers, and the public, on both individual and group levels.

 

·  Familiarity with office practices, procedures, and equipment (e.g, copiers, calculators, faxes, multi-line telephones, voice mail, and electronic mail).

 

·  Ability to analyze problems with detail and accuracy, keep complex records, assemble and organize data, and prepare reports from such data.

 

·  Working knowledge of bookkeeping and accounting principles and practices as they pertain to payroll.

 

·  Ability to plan, organize, conduct extensive testing, and implement system enhancements and/or modifications.

 

·  Ability to effectively plan, organize, prioritize and complete work assignments/projects.

 

·  Ability to effectively plan and lead a team, including training and motivating others.

 

·  Ability to exercise sound judgment in evaluating situations and making decisions.

 

·  Working knowledge of applicable federal, state and local laws, regulations, and rules pertaining to payroll (including the Fair Labor Standards Act, Internal Revenue Code, Florida Unemployment Compensation Act, etc.).

 

 

PREFERRED QUALIFICATIONS

 

TRAINING AND EDUCATION

 

·  Experience implementing a minimum of one major payroll vendor package or conversion of payroll software into an IBM environment.

 

·  One year experience in payroll in a local or state government.

 

 

KNOWLEDGE, ABILITIES AND/OR SKILLS

 

· Familiarity with Orange County government organization.

 

 

 

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