AZ - Administrative Assistant (for COO/Medical Director)

Description

Position provides administrative support to office of the Chief Operating Officer and Vice President/ Medical Director and other departments as required for achieving operational goals and time frames.

- Supports activities of the COO and Vice President, Medical Management.
-Prepares, coordinates and delivers critical documents to regulators.
-Coordinates calendars and prepares meeting collateral, and arranges for teleconference via net meeting technology (Go To Meeting) or other with SCAN, regulators and SCAN corporate offices and others as requested. Arrange room reservations and AV equipment. Communicate meeting confirmations, reminders, cancellations and rescheduling.
-Arrange trips, classes, conferences and orientations.
-Participates in various meetings to scribe minutes and distribute to participants. Meeting notification and preparation of packets for attendees as required. Coordination and preparation of agenda.
-Strengthens and organizes departments' communication network by composing clear, accurate and concise reports and memoranda; proofs and edits outgoing correspondence; screens incoming mail/communication; routing correspondence; collecting information; initiating telecommunications.
-Prepares reports by collecting, analyzing and summarizing information. Manages department record keeping by filing and maintaining documents. Maintains customer confidence and protects operations by keeping information confidential. Maintains database by entering and backing up data.
-Maintains company reputation by complying with regulatory requirements in collaboration with the Compliance Department and trends.
-Provides information through research, resource discovery, answering questions and requests.
-Typing of correspondence/reports/letters/memos.
-Coordinate weekly reports due for Senior Management.

Requirements

High school diploma required. Associate degree or equivalent experience.
Strong organization skills; proficiency in MS Office products, specifically Word, Excel, Outlook and PowerPoint; Visio preferred.
Able to handle and prioritize multiple tasks simultaneously; able to work independently and with minimal supervision.
Three- five years of related experience required
Extended working hours as needed.