Administrative Assistant - Purchasing

POSITION: Administrative Assistant

 

DEPARTMENT: Purchasing



 

REPORTS TO: Vice President of Purchasing

 

POSITION SUMMARY: 

 

Responsible for secretarial and administrative functions including being responsible for confidential information and correspondence of the department as detailed below.

 



PHYSICAL

ACTIVITIES*: Standing, sitting, walking, bending, reaching, lifting.

 

MINIMUM

QUALIFICATIONS:

 

PHYSICAL

REQUIREMENTS: Ability to lift 20 lbs.

 

EDUCATION: High school diploma required with related course work beyond high school.

 

EXPERIENCE: Seven years of secretarial or administrative assistant experience. 

 

 

SKILLS, KNOWLEDGE & ABILITIES: 

 

Typing 75+ wpm.  Requires experience in Microsoft Word, Excel, and PowerPoint.  Ability to maintain confidentiality.  Ability to speak, read, write and understand complex sentences.  Must have excellent grammar and spelling skills.  Ability to take, transfer, interpret and act upon information.  Ability to work independently.  Ability to interact with others to accomplish work.  Ability to prioritize projects.  Ability to interact with executive level personnel, both from EHSI and outside corporations.



 

DUTIES AND

RESPONSIBILITIES: 

 

ESSENTIAL FUNCTIONS:

 

1.  Provide phone coverage to VP’s at all times.

2.  Compile and prepare letters and memos for VP’s.

3.  Arrange/coordinate meetings, luncheons, etc. as requested, including offsite meetings, and making hotel/air reservations as necessary

4.  Maintain calendar for VP’s.  Make sure that materials are available for scheduled meetings.

5.  Process Expense Reports for Purchasing personnel.

6.  Maintain attendance book and process time sheets and vacation requests for Purchasing personnel.

7.  Open, peruse, and distribute mail for VP’s, maintaining confidentiality of information received.

8.  Prepare correspondence, reports, contracts, and presentations.

 

OTHER DUTIES:

 

1.  Keeps track of office and copy machine supplies and EHSI forms and orders when necessary.

2.  Assembles Star vendor catalogs.

3.  Maintain check log for Star rebate payments.

4.  Enter and maintain data for Star rebate program.

5.  Assists with Star/UHF mailings including stuffing envelopes, copying, and stapling.

6.  Arranges for service calls on copy machines.

7.  Maintains files for the VP’s.

8.  All other related duties as assigned.

 

For consideration, please apply via our website at www.extendicare.com or fax a cover letter and resume with salary expectations to 414-908-7397.  We are an equal opportunity employer encouraging workforce diversity.