Administrative Assistant/Secretary

Job Purpose:

Enhances executive's effectiveness by providing information management support; representing the executive to others.



Duties:

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.



* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.



* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.



* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing  inquiries.


* Maintains customer confidence and protects operations by keeping information confidential.



* Prepares reports by collecting and analyzing information.



* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.


* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.



* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.


* Arranges corporate luncheons, and other corporate functions; answering questions and meeting requests.


* Contributes to team effort by accomplishing related results as needed.



Skills/Qualifications:

Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication