Facilities Technician III

WebMD-Summex Job Description - External: WebMD Health Services is currently seeking a Facilities Technician for its Portland office. We are seeking an individual who has experience with Space Planning, operating office equipment, performing duties within a mail room and experience with office security. We offer a competitive pay commensurate with experience as well as a comprehensive benefits package. Summary: Assist Facilities Director with any site specific capital expenditure projects, Assist Regional Real Estate Director accordingly relative to site closures; troubleshoot all mechanical systems, work with contractors as necessary; maintain day to day operations; responsible for space planning initiatives-placement & communication of new hired personnel; Monitor all daily for service requests and respond accordingly; Handle all employee relocation requests, update floor plans as necessary; Maintain Security/Access Control Database; Responsible for the Development & Maintaining departmental costs; Assist with all space planning initiatives; Handle Day to Day operations-mailroom, shipping & receiving, copy areas, reception, pantry areas, etc; Handle Office/Systems furniture reconfigurations; Work closely with building management office on all service requests ' Assist with the coordination & completion of Capital Expenditure Projects, works directly with contractors, obtain request for proposals, liaise with project personnel as necessary make cost effective recommendation as necessary' Work with Regional Facilities Director for all WebMD property site procedures relating to closures, relocations, etc. Responsible for travel to affected sites, coordination of all contractors & vendors; Inventory (furniture/Equipment as needed); termination of all contracts; analysis of space to ensure termination/vacancy conditions as defined by lease' Monitors the operation of all Heating, Ventilation and Air Conditioning systems (HVAC) & plumbing systems. Oversees all Preventative Maintenance responsibility, troubleshoots, identifies problems and reports accordingly. Provide direction to all vendors/contractors, create Work Orders for repair as necessary; review RFP accordingly' Assist in the implementation of preventative maintenance contracts' Responsible for handling of all new hires (employees, contractors, consultants & temporary personnel) into the company. Manage to include the review of floor plans; update of seating spreadsheets/plans; ensure proper placement, ID badge issuance as well as be the point of contact for orientation to the facility for all newly hired personnel, conduct a formal presentation of the facilities services department team for services offered, Works directly with the telecom department to ensure placement of telephone/analog lines; communicates with IT, Technology & telecommunication groups accordingly ' Responsible for review and response to all service requests communicated to the department - responds to all maintenance service requests as reported; Liaise with all contractors & vendors; ensure follow up communication to customers; development of work orders as necessary; ensure proper close out of all service request received; provide quarterly analysis of requests received and maintained' Responsible for maintaining of Security Database to include monitoring of all CCTV; Programming and issuance of Access Control cards for all employees, contractors, vendors and visitors. Furthermore, assist with maintaining the database to ensure proper deletion of lost or stolen access badges ' Coordinates and communicates all Internal Relocations; works closely with Technology and Telecommunication departments' Responsible deletion of all access for the termination of all employees, contractors & consultants from the company; ensure retrieval and deactivation of all Access cards from the Security Database' Knowledgeable of all Emergency Response Policy & Procedure developed for WebMD in an effort to assist in emergency situations that require building evacuation' Develop & Maintain departmental budgets to include tracking of all expenditures' Assist with the development & Implementation of all departmental policies & procedures ' Implementation of staff schedules, roles & responsibilities, ' Responsible for Space analysis & planning- maintain of current square footage & personnel headcount ' Assist with all Fire Safety efforts i.e. emergency plan & evacuation' Handle Day to Day operations-mailroom, shipping & receiving, copy center, reception, ' Handle Office/Systems furniture reconfigurations ' Oversee the installation and maintenance of the Physical Security System' Supervise the performance of all contractors, vendors & consultants' Direct & coordinate the administration of all operational requirements within the facility to include, housekeeping, HVAC, electrical systems, grounds maintenance' Direct the current space utilization and workspace standards' Knowledge of Federal Express/UPS shipping methods' Oversee operation/maintenance/inventory of all Copier machines ' Responsible for Review, Processing & approval of all departmental Invoices Minimum Education and Experience:Equivalent of 3 years experience in a maintenance technician or facilities role, with the skills and responsibilities specified.