HRIS Coordinator (Temporary Assignment in Hollywood, California)

HRIS Coordinator (Temporary Assignment)  AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Healthcare Foundation is the place for you!

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

STILL INTERESTED? Please continue!

AIDS Healthcare Foundation is currently seeking a Human Resources Information Systems Coordinator (HRIS) to join our HR Team! This great opportunity is to work on a fulltime/temporary basis. The position is based out of our Administrative Office, located at 6255 W. Sunset Blvd, 21st Floor, Los Angeles, California 90028. The hours are Monday-Friday, from 8:30 a.m. to 5:30 p.m. The compensation is $15.00 Hr - $17.00 Hr Depending on Experience.


ESSENTIAL DUTIES & RESPONSIBILITIES
INCLUDES THE FOLLOWING. OTHER DUTIES MAY BE ASSIGNED.

- Identifies and corrects discrepancies in title, reporting path, pay, and personnel actions. Recommends corrective action to the Compensation Benefits HRMS Manager.

- Prepares and sends offers of employment as directed by the Business Lines and authorized by the Director of Human Resources. Sends letters via US mail and electronic mail. Retains copy of résumé, application, and offer letter for personnel file.

- Coordinates with IT Dept. to setup email accounts for all new hires prior to start date. Terminates email accounts for exiting employees.

- Audits information, including departmental billing code, and job title for and approves Business Card requests.

- Processes all employee terminations, voluntary and involuntary. Prepares all documentation necessary, including Employee Separation Notice, Termination Letter, Statement of Confidentiality, Work-related Injury/Illness and Receipt of Final Check when appropriate. Assists Business Lines with all necessary paperwork. Ensures that a notice of resignation is obtained for all voluntary quits prior to moving forward on processing of final check. Retains copies for personnel file.

- Runs monthly report to determine which employees need to obtain a new health screening (annual requirement), and TB screening (following TB protocols). Informs Business Line Managers of scheduled dates and assists with scheduling employee health visits with occupational health provider. Reschedules as necessary until compliance is met.

- Receives and logs documentation of employee health data for all employees, including physicals, TB screenings, Hepatitis B waivers, etc. Enters all data into HRMS system, and retains copy for employee health file.

- Processes all new hire and re-hire paperwork, including I-9 certification. Enters all hard data into HRMS system. Retains hard copies of documents for personnel files.

- Generates reports for benefit orientation, introductory period review dates, follow up physicals, management training and other recurring events.

- Maintains all I-9 Employment Eligibility verification records for current and former employees. Conducts and documents re-certification as needed.

- Prepares HR Mgr initiated status changes for all personnel, including: promotions, transfers, and changes in title, reporting path, compensation, or other status. Routes status changes for processing and signatures. Logs each status change into HRMS system; retains hard copy status change for personnel folder. Routes notification of change to Employee, Supervisor, and Business Line Manager.

- Processes status changes for COLA, and provides documentation of changes to Payroll Department. Logs each status change into HRMS system; files hard copy status change in personnel folder.

- Participates in the development and revision of operation procedures pertaining to the retention and flow of documentation.

- Analyzes specified employee data and generates periodic and/or ad hoc summary reports, as appropriate; may conduct special projects requiring the gathering and processing of information and the preparation of statistical summaries and/or written reports.

- Routinely assess HR Business processes. Identifies opportunities for operational improvement and develops new procedures consistent with external HR Best Practices.

- Acts as primary liaison with the IT Department. Works in partnership with the IT Department to develop enabling technological systems to increase the operational effectiveness of the HR Department.

- Provides assistance and information for the periodic audits of personnel files and health files in fulfillment of any contractual obligations.

- Registers staff for approved Professional Development seminars and trainings.

- Ensures strict confidentiality of employment records and information.


PARTICIPATION IN AHF MEETINGS/COMMITTEES
Human Resources Department Meetings


SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.


QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION AND/OR EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.


COMPUTER/SOFTWARE SKILLS & ABILITIES
Strong working knowledge of word processor and spreadsheet software. Advanced Personal Computer skills a plus.


OTHER SKILLS & ABILITIES/QUALIFICATIONS
- Skill in organizing resources and establishing priorities.
- Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
- Strong interpersonal and communication skills and ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of budgeting and fiscal management principles and procedures.
- Ability to foster a cooperative work environment.
- Ability to develop, plan and implement short- and long-range plans.
- Knowledge of customer service standards and procedures.
- Ability to address and resolve customer complaints and concerns.


CERTIFICATON/ LICENSES AND REGISTRATIONS
Valid California Driver License and proof of automobile liability insurance.


Are you intrigued by this amazing opportunity? Are you eager to learn more? If so, please send your resume via e-mail to: Careers@aidshealth.org or fax it to: (323) 417-5030. You may also come and apply in person, Monday-Friday, between 10 a.m. and 4 p.m.


ADDITIONAL INFORMATION
Salary: $15.00 Hr - $17.00 Hr DOE
Position Type: Full Time/Temporary Assignment
Reference Code: 0102-HRIS Coordinator-Temp

CONTACT INFORMATION
David Marin
HR Business Line Manager
AIDS Healthcare Foundation
6255 W Sunset Blvd., 21st. Floor
Los Angeles, CA 90028
Fax Number: (323) 417-5030
Email: Careers@aidshealth.org

We look forward to hearing from you!