PURCHASING MANAGER - EMHS

Key Responsibilities
This is an operational and staff management position accountable for the quality, efficiency, performance and management of all procurement processes and relationships. The Purchasing Manager ensures that purchases are made in accordance with policies and procedures through practical, collaborative relationships in ultimate service to the patient. Position reports to Corporate Director of Supply Chain.

Job Requirements
Manage the day-to-day operations of the Purchasing department

*Maintain accountability for the timely, efficient and cost effective procurement of supplies, services and capital acquisitions.

*Manage purchasing budget and financial performance of the department

*Provide direction and guidance to the purchasing staff

*Develop, update and implement policies, procedures, systems and processes in support of the organizational goals and strategies.

*Oversees Purchasing Data in the Lawson System to include review of outstanding PO's, buyer variances. When necessary shall help buyers with completing PO's and clearing up buyer variances.

KEY RESPONSIBILITY AREA:
Supervise the identification, specification, and selection of products and services

*Ensure procurement activities are implemented in conjunction with clinical/support leaders, vendors, suppliers, and purchasing staff

*Use the VAC Committee process

*Assist the Corp. Dir. Supply Chain with managing vendors, proposal(s), bidding and contracting activities

*Manage the evaluation of new and/or alternative products and services, including specifications, price structures, payment terms, availability, contractual arrangements, service requirements and warranty coverage.

*Assist the Corp. Dir. Supply Chain in negotiating acquisitions and contracts

*Ensure effective communication with all groups and individuals impacted by purchasing decisions.

*Promote a seamless operation between purchasing and distribution; ensures the expediting of supplies where necessary.

*Works closely with Materials Managers or designee of hospitals that purchasing services are provided by EMHS

KEY RESPONSIBILITY AREA:
Manage budget and financial responsibilities

*Establish purchasing departmental budget in accordance with organizational direction and initiatives

*Ensure procurement processes result in cost-effective outcomes that are within budget

*Ensure financial controls within department, including tracking and managing savings programs and costs.

*Comply with all legal and ethical codes and guidelines.

*Develops and manages benchmarking tools to measure purchasing department effectiveness.

KEY RESPONSIBILITY AREA:
Manage and leverage information systems and technology

*Ensure consistent use of MMIS system for purchasing activities and reports

*Ensure purchasing module(s) and interfaces perform effectively

*Responsible for problem resolution with internal and external system resources




KEY RESPONSIBILITY AREA:
Contribute to the fulfillment of the organization's vision; Lead and manage change.

*Creates and implements the departmental plan in support of organizational strategies and goals.

*Manages and ensures the implementation of change associated with standardization, utilization, and the use of technology such as e-commerce to increase cost savings, effectiveness and customer service.


KEY RESPONSIBILITY AREA:
Establish effective partnerships and relationships

*Manages the sourcing, selection and partnering activities with vendors and ensures effective and ethical business transactions.

*Promote a high level of coordination and communication with physicians, clinical leaders and strategic partners, both internally and externally.

*Facilitate partnerships with managers and department heads to ensure full understanding of the needs and direction of the customer's business;

*Plan and facilitate meetings and drives communications with present and potential product/service providers.

*Promote a high level of coordination and communication with the Eastern Maine Healthcare Systems VAC process on all supply processes and products selection at EMHS.


KEY RESPONSIBILITY AREA:
Individual/team development and performance management

*Provide day-to-day supervision and direction to Buyers and Purchasing staff

*Establish performance agreements with direct reports

*Conduct performance evaluations and provides feedback, delegation and coaching

*Contribute to the development of job qualifications and definitions as needed

*Provide effective team development and leadership, including team goals, meetings and communication

*Develop self in accordance with defined competencies.

KEY RESPONSIBILITY AREA
Ensures quality

*Establish and provide ongoing monitoring of quality standards with stakeholders and evaluates quality of solutions, including products, services, vendor performance, and customer service. Develops mechanisms for sharing information with customers.

*Develop, lead and utilize teams to meet quality and continuous improvement requirements.


MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

1.Knowledge of contemporary business practices acquired through graduation from a four-year college or university with major coursework in business, management or administration. Will consider applicant with two years degree in related field and proven experience in Healthcare Purchasing and or strong Lawson user credentials.
2.Knowledge of purchasing principles and practices procedures.
3.Extensive working knowledge of Lawson, Microsoft Excel and Word, and Access
4.Knowledge and ability to prepare analytical data for customer and CDSCM.
5.Leadership skill that are focused on staff performance, growth, and job satisfaction.
6.Understanding of customer and stakeholder businesses at the financial, operational and business impact levels.
7.Knowledge of contract law and governing regulations.
8.Knowledge of the types and quality of the products and services purchased; knowledge of prices and market trends.
9.Knowledge of methods used in the access and use of information, the preparation of specifications and the analysis of bids and contracts.
10.Ability to set standards for, create and maintain accurate records and reports.
11.Ability to work independently and in collaboration with others.
12.Ability to identify problems makes recommendations and decisions, and implements solutions.
13.Ability to establish and maintain productive, positive working relationships with all stakeholders and vendors.
14.Ability to produce effective oral and written communications in support of business goals.
15.Ability to lead, consult, negotiate and communicate at high levels both internally and externally.